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staffing plan is maintained electronically on a shared network drive where it is
readily accessible for review and updates.
The auditor also verified that NNJDC consistently maintains the required juvenile
staffing ratios of 1:8 during waking hours and 1:16 during sleeping hours. During
the on-site review, the auditor personally observed staffing assignments throughout
all housing units, connected recreation areas, outdoor recreation patios, bathrooms,
classrooms, intake, administration, maintenance, food service, and the gymnasium.
Observations of staff assignments, resident rosters, work schedules, and video
monitoring confirmed that staffing ratios were maintained throughout the facility.
Interviews with staff assigned to multiple shifts further confirmed compliance with
required staffing ratios.
The staffing plan is reviewed regularly by facility leadership to determine whether
adjustments are necessary based on changes in facility operations, resident
population, physical plant, or other relevant factors. The PREA Coordinator and
Director explained that NNJDC also conducts an annual PREA self-assessment to
evaluate compliance with the Department of Justice PREA Standards. The
assessment is completed by upper-level management and reviewed by the Director
to determine whether modifications to staffing, monitoring practices, or operational
procedures are warranted to strengthen the facility's prevention, detection, and
response efforts.
Policy 115.313, Supervision and Monitoring, requires intermediate and higher-level
supervisors to conduct and document unannounced rounds on all shifts as a means
of identifying and deterring sexual abuse and sexual harassment. The policy further
prohibits staff from alerting others that unannounced rounds are being conducted.
Control room operators acknowledge this requirement by signing a PREA
acknowledgment form affirming that they will not notify staff of supervisory rounds.
The auditor reviewed the facility's Unannounced Rounds Procedure, which requires
supervisors to document completed rounds within the HYPE (Softec) system under
searches and security inspections. Supervisors are also required to notify an
administrator or designee and the PREA Coordinator via email after completing the
rounds. Documentation reviewed during the audit included multiple entries in the
HYPE system along with corresponding email notifications demonstrating consistent
compliance with these procedures.
Interviews with intermediate and higher-level supervisors demonstrated a thorough
understanding of the requirements for conducting unannounced rounds and
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