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Appendix B
Roles and Responsibilities
(Reprint from the NNRHA Credit Card Policy)
A. The Executive Director or their designee should determine if the credit card program will benefit in the
procurement efforts of the departments, and if the resources exist to separate the
procurement/approval/reconciliation functions.
The Executive Director or their designee will decide who will receive a credit card and assign the
monthly spending limit for each card.
Responsibilities shall include:
1. Ensuring that all purchases are in accordance with the Credit Card Policy, Agreement and
Procedures Manual, the Virginia Public Procurement Act and the NNRHA Human Resources
Policies and Programs Manual.
2. Ensuring funds are available before allowing transactions to be initiated by Cardholders within
his/her department.
3. Completing mandatory Cardholder training and ensuring the same of all Cardholders in their
department.
4. Appointing a Department Coordinator and back-up Department Coordinator to oversee the
credit card program for the department and notifying the Credit Card Program Administrator of
the appointment.
5. Ensuring that the Department Coordinator and Cardholders comply with the approval and
documentation process.
6. Resolving any disallowed or unsupported expenses.
7. Initiating appropriate disciplinary actions when violations of policy occur within their
department.
8. Notifying the Credit Card Program Administrator of removal of Cardholder privileges.
NNRHA – Credit Card Policy (07/02/2026) 24Jump to an indexed page (141 of 141)