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IV. CARDHOLDER ELIGIBILITY
Criteria to receive an NNRHA credit card are as follows:
A. Applicant must be classified as a permanent full-time Director of an NNRHA department
unless authorized by the Executive Director
B. Applicant request for a credit card must be approved by Executive Director.
C. Applicant must complete required training before receiving their credit card.
D. Each Cardholder must sign a Cardholder Agreement.
V. CARDHOLDER LIABILITY
The NNRHA credit card is a corporate charge card that will not affect the Cardholder’s personal
credit; however, it is the Cardholder’s responsibility to ensure that the card is used within stated
guidelines of the NNRHA Credit Card Policy, Agreement and Procedures Manual, the Virginia
Public Procurement Act and the NNRHA Human Resources Policies and Programs Manual.
Failure to comply with program guidelines may result in permanent revocation of the card,
notification of the situation to management, and further disciplinary measures that may include
termination. Failure to make timely notifications of card loss or theft may result in the employee
being held responsible for any expenses incurred after the loss of the card.
VI. CLOSING CARDHOLDER ACCOUNTS
The Department Coordinator is required to inform the Credit Card Program Administrator within 24
hours when an employee resigns, is transferred to another department, is moved to a new
position within the same department or terminated.
The Credit Card Program Administrator is required to close an account within 24 hours when
notified that a Cardholder (a) transfers to a different department; (b) moves to a new position
within the same department and a credit card is not required; (c) terminates employment.
VII. REVOCATION OF CARD PRIVILEGES
The credit card may be revoked for any of the following reasons:
A. The credit card is used for personal or unauthorized purposes.
B. The credit card is used to purchase alcoholic beverages or any substance, material or service
that violates policy, law or regulation pertaining to the NNRHA’s policies and regulations.
C. The Cardholder splits a purchase to circumvent the limitations of the credit card.
D. The Cardholder fails to provide required receipts.
E. The Cardholder fails to provide, when requested, information about any specific purchase.
F. The Cardholder does not adhere to all the credit card policies and procedures.
NNRHA – Credit Card Policy (07/02/2026)
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