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5E
NEWPORT NEWS REDEVELOPMENT & HOUSING AUTHORITY
MEMORANDUM
DATE: September 15, 2026
TO: All Members, Board of Commissioner
FROM: Lysandra M. Shaw, Executive DirectorfY4
SUBJECT: Resolution - Approving the Adoption and Implementation of the Newport
News Redevelopment & Housing Authority Credit Card Policy
The purpose of this memorandum is to provide background and context regarding the
proposed resolution adopting the Newport News Redevelopment & Housing Authority's
Credit Card Policy.
As part of the Authority’s commitment to sound financial management, accountability,
transparency, and strong internal controls, staff has developed a comprehensive Credit
Card Policy to establish standardized procedures for the issuance and use of Authority-
issued credit cards. The policy provides clear guidance regarding authorized purchases,
cardholder responsibilities, required documentation, approval procedures, reconciliation
of transactions, and prohibited uses of Authority credit cards.
The adoption of this policy will strengthen the Authority’s financial management
practices by promoting consistency, transparency, and accountability in the use of
Authority funds. Additionally, the policy establishes safeguards to minimize the risk of
unauthorized or inappropriate expenditures, ensure proper oversight of credit card
transactions, maintain accurate financial records, and support compliance with
applicable federal, state, and local requirements.
The proposed policy also defines the responsibilities of cardholders, supervisors,
management, and the Finance Department throughout the credit card process and
establishes documentation and reconciliation requirements to support internal controls,
audits, and financial reporting. By formalizing these procedures, the Authority will
improve accountability and ensure that all credit card transactions are properly
authorized, documented, reviewed, and reconciled.
Approval of the resolution is recommended.
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