This page uses extracted PDF text. Text can misread numbers, dates or table columns. Check the PDF before quoting or interpreting it. Redacted areas remain redacted.
G. The Cardholder fails to return the card when reassigned, terminated, resigns, or upon request.
H. The card may be revoked at the Department Head’s discretion.
Card revocation for any of the above reasons may also subject Cardholder to disciplinary action in
accordance with the NNRHA Human Resources Policies and Programs Manual.
VIII. LOST, MISPLACED OR STOLEN CREDIT CARDS
Cardholders are required to immediately report any lost or stolen credit card to Card Issuer (24
hours a day, 365 days a year). The Cardholder must also immediately, within 24 hours, notify
his/her Department Head and the Credit Card Program Administrator at the first opportunity
during normal business hours.
IX. SPENDING CONTROLS
The NNRHA credit card is to be used only for authorized purchases up to the delegated
procurement authority which limits spending per transaction not to exceed $1,000.00 for the
purchase of goods and services and $2,000.00 for travel-related expenses unless prior
authorization is given from the Executive Director. Monthly card limits will be based on
departmental needs and will be determined by the Department Head. The dollar limit per
transaction for Travel, on occasion, may need to exceed $2,000; those instances will be approved
on a case-by-case basis by contacting the Executive Director or the Program Administrator prior
to the transaction.
X. ERRONEOUS DECLINES
Should the NNRHA credit card be erroneously declined by a vendor, the Cardholder should
immediately contact the Credit Card Program Administrator for assistance. If the purchase is
being made outside of normal NNRHA business hours, the employee must find an alternate
payment method or terminate the purchase and contact the Credit Card Program Administrator
during normal NNRHA business hours.
XI. CREDITS
Vendors will issue all credits to the individual credit card account for any item they have agreed to
accept for return. This credit may appear on a subsequent billing statement. Under no
circumstances should a Cardholder accept cash or store credit in lieu of a credit to the credit card
account.
XII. UNRESOLVED DISPUTES AND BILLING ERRORS
The Cardholder is responsible for contacting the vendor to resolve any disputed charges or billing
errors. If the matter is not resolved with the vendor, the Cardholder should:
A. Contact the Credit Card Program Administrator for assistance.
XIII. SECURITY AND STORAGE
A. Credit Cards - Cardholders should always treat the credit card with the same level of care as
one does their own personal credit cards. The card should be maintained in a secure location
NNRHA – Credit Card Policy (07/02/2026)
4Jump to an indexed page (141 of 141)