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Monthly Statement Reconciliation
The cardholder will receive an email from the credit card Program Administrator containing the credit card
statement each month they have activity on their credit card. If a cardholder knows they will be out of the office
during the time period that includes credit card statements, they must arrange with the Department
Coordinator to complete their reconciliation. If the Department Coordinator completes a reconciliation for
another Cardholder, they must sign the reconciliation and have the Cardholder sign the reconciliation upon their
return to work.
The steps below outline the process of reconciling the monthly statement:
1. The cardholder should thoroughly review the statement and match their corresponding receipts to each
transaction on their statement. Once the accuracy of the statement is verified, the cardholder should
sign and date the statement in the area provided.
2. The credit card statement and the original receipts should be combined together and submitted to the
Department Coordinator by the 5th working day of receiving the monthly statement as the credit card
payment is due by the 12th of each month.
3. The Department Coordinator should review all transactions for appropriateness, receipts, account
coding and adherence to policy. After all transactions are reviewed, the Department Coordinator must:
sign-off on each cardholder’s credit card statement
hand deliver to the Administrator each cardholder’s report package to include the credit card
statement and all receipts
NNRHA – Credit Card Policy (07/02/2026) 18Jump to an indexed page (141 of 141)