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Failure to make timely notifications of card loss or theft within 24 hours of loss may result in the
employee being held responsible for any expenses incurred after the loss of the card.
10. What if I need to make a return?
You will need to contact the supplier directly. Be sure to confirm that the credit for the return will be
posted back to your credit card. Cash refunds should not be accepted.
11. Do all travel related expenses require a Travel Expense Statement form?
No. The credit card reconciliation and the travel reconciliation are two separate processes.
The credit card reconciliation must provide for receipt substantiation of every purchase made with your
credit card. This is then forwarded to your Department Coordinator. If a catering purchase is made
then the form for Business Meals must be attached providing details on the event and the names of
those in attendance.
The travel reconciliation is the completion of a Travel Expense Statement for each trip for which you had
expenses. The receipt substantiation of every purchase made while on that trip must be attached. This
is forwarded to the administrative support staff in your department responsible for Travel and other
payables.
If you require the same receipt to accompany both the credit card reconciliation and the travel
reconciliation, then attach the original receipt to the credit card reconciliation and a copy to the Travel
Expense Statement. Always note on the Travel Expense Statement if the expense was paid with an
NNRHA issued credit card.
NNRHA – Credit Card Policy (07/02/2026) 42Jump to an indexed page (141 of 141)