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Basic Guidelines
1. Eligible Employees:
Credit Cards may be issued to responsible full-time Directors of NNRHA as determined by the Executive
Director.
2. Policy Adherence:
By accepting an NNRHA issued credit card the cardholder agrees to abide by the NNRHA’s Credit Card
and Procurement Policies and Procedures, and to use the card for legitimate NNRHA business purposes
only.
3. Competitive Bidding Requirements:
The NNRHA’s Procurement Policy requires for all procurements (including credit card transactions) to
solicit price quotes. Quotes may be obtained in writing.
4. Non-Transferable:
Cards are issued in employees’ names only and are non-transferable between departments.
5. Levels of Authorization:
There is one (1) level of card authorization:
Corporate Card - Allows for the purchase of goods and services by the cardholder for the
NNRHA use. Allows for the cardholder's NNRHA travel-related expenses, restaurant use
and catering expenses. Allows the cardholder to pay for pre-travel expenses for
departmental staff members and tenants. These pre-travel expenses include
registrations, airfare, holding hotel rooms without charging the card, paying for the first
night stay only if mandated by hotel policy
6. Monthly Limits:
The monthly limit for each card is set at the Executive Director’s discretion.
7. Transaction Limits:
The dollar limit per transaction is $1,000 for purchases of goods and services and $2,000 for travel-
related expenses, unless preauthorized by the Executive Director. A cardholder may not split one
purchase into two transactions to circumvent the purchasing limits, as this is a procurement violation.
The dollar limit per transaction for Group Travel may on occasion exceed $2,000; those instances will be
approved on a case-by-case basis.
NNRHA – Credit Card Policy (07/02/2026) 12Jump to an indexed page (141 of 141)