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RFP #26-1342-1403 Drone as First Responder Program
one (1) year from date of award with option to renew for five (5) additional one (1) year
periods. However, the contract term may be negotiated and may be different than specified if in
the best interest of the City.
A contract extension, under the terms and conditions contained herein, may be considered for up
to six (6) months following the end of the final one-year renewal period upon mutual agreement
of the City and the Contractor.
8.8. Price Escalation/De-Escalation
Prices shall remain firm for the initial contract period. Price adjustments for future contract
periods may be negotiated with the Offeror selected for award.
8.9. Delivery of Goods/Services
The time of proposed delivery must be stated in definite terms. If time of delivery for different
goods and/or services varies, the Offeror shall so state in the proposal.
8.10. Method of Ordering
Receipt of a Purchase Order constitutes the authorization to provide the goods or services
specified on the order.
8.11. Invoicing and Payment
Invoices shall be sent to: Department of Finance, Accounts Payable, 2400 Washington Avenue,
6th Floor, City Hall, and Newport News, VA 23607. No service fees or additional costs will be
paid by the City during the term of the contract unless allowed in the contract.
Payment will be authorized following receipt of a valid invoice which must minimally include
the Purchase Order Number, Purchase Order Line Item Number(s), Contract number (if provided
by the City), Description of Goods and Services, Delivery Date(s) of Goods or Services, Unit
Prices and Total Price. Invoices may be submitted in accordance with schedule identified in the
negotiated agreement.
8.12. Samples/Demonstrations
The City may require demonstrations of products and services offered. These demonstrations
shall be completed during the negotiation phase and shall be provided at the expense of the
Offeror.
8.13. Ownership of Materials, Data, and Documentation
Ownership of materials, data and documentation prepared or created pursuant to the contract that
results from this solicitation, shall belong exclusively to the City. Such materials, data and
documentation, whether completed or not, shall be the property of the City. The Contractor shall
not use these materials, data or documentation on any other work without the express written
consent of the City.
All artwork, camera-ready copy, negatives, dies, photos and similar materials shall become the
property of the City. Any furnished materials shall remain the property of the City. All such
items and materials shall be delivered to the City in usable condition after completion of the
work and prior to submission of the invoice for payment.
8.14. Insurance
The Contractor shall maintain adequate liability insurance, which shall protect and save harmless
the City of Newport News, Virginia, and its officials from all suits and actions of every kind and
description arising from injury or damage to persons and property in the prosecution of said
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