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RFP #26-1342-1403 Drone as First Responder Program
7. Standard Terms and Conditions
7.1. Pre-Proposal and Proposal Submission Requirements
A. Direct contact with anyone other than the City of Newport News Office of Purchasing,
including other City departments or the City’s consultants, regarding this Request for
Proposals (also referred to “solicitation” herein) is expressly forbidden. Violation of this
directive may result in a determination that the Offeror is ineligible for award.
B. All proposals shall be submitted sealed via the City’s e-Procurement Portal, OpenGov
Procurement. Fax and Email transmittals will not be considered. Proposals cannot be
submitted after the due date and time noted above. Failure to return required documents
and information specified herein may result in a determination that the proposal will not
be considered for award.
C. All costs associated with preparing a proposal, including any mailing costs, are the
Offeror’s responsibility.
D. All proposals must be submitted by an officer or employee having the authority to sign
on behalf of the firm.
E. Prices shall be stated in units of quantity specified. No additional charges shall be passed
on to the City, including sales tax, delivery charges or other surcharges. Prices quoted
shall be the final cost to the City. All deliveries shall be F.O.B. Destination.
F. The Terms, Conditions and Specifications in this Request for Proposals shall supersede
any terms and conditions offered. Any additional conditions an Offeror intends to be
considered should be submitted with the proposal. Exceptions may result in a
determination that a proposal will not be considered for award . All Terms, Conditions
and Specifications will be incorporated by reference and be part of the contract following
award.
G. Failure to provide a proposal from an authorized representative shall be cause for
rejection of the proposal.
H. Failure to use the forms provided may be cause for rejection of the proposal.
I. The viability and accessibility of the Offeror’s submitted attachments is entirely the
responsibility of the Offeror. Attachments that are not accessible cannot be considered
during the review and evaluation of the proposal, which may result in that proposal being
determined non-responsive and not being further considered for award.
J. Submission of a proposal is not to be construed as an award or an order to ship.
K. A proposal by the Offeror certifies that they are not currently debarred or suspended by a
local, state or federal government entity from doing business with that entity. If a
debarment or suspension exists, supporting information shall be provided with the
proposal. Suspension or debarment may disqualify the Offeror from award of a contract.
7.2. Addenda
Changes or supplemental instructions to this Request for Proposals will be posted online with
this solicitation. It is the Offeror's responsibility to check for addenda prior to the proposal due
date and time to ensure that all Addenda are received. Addenda shall be posted on the City's e-
Procurement Portal, OpenGov Procurement and Addenda notifications will be sent via email to
all persons on record who are following this RFP on OpenGov Procurement.
All Bidders shall acknowledge receipt of Addenda with the proposal. Acknowledgement of all
Addenda shall be completed in OpenGov Procurement. If all Addenda are not acknowledged, the
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