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RFP #26-1342-1403 Drone as First Responder Program
proposal may be deemed non-responsive.
7.3. Award
A. Award shall be made to the responsible Offeror whose proposal is determined in writing
to be the most advantageous to the City, taking into consideration the evaluation factors
set forth in this Request for Proposals. No other factors or criteria shall be used in the
evaluation. When the terms and conditions for multiple awards are provided in the
Request for Proposals, awards may be made to more than one (1) Offeror.
B. The City may request additional information and make reasonable investigations as
deemed proper and necessary to determine the ability of the Offeror to perform the
services/furnish the goods and the Offeror shall provide the City information and data for
this purpose. The City may inspect physical facilities if deemed necessary. In addition,
the City reserves the right to conduct any test/inspection deemed necessary to assure
goods and services conform to the specifications or Scope of Work.
C. An Offeror may protest the award or decision to award by submitting such protest in
writing to the Purchasing Agent no later than ten (10) days after the award or the
announcement of the decision to award as indicated in the Code of the City of Newport
News Section 2-576.3. No protest shall lie for a claim that the selected Offeror is not a
responsible Offeror. The written protest shall include the basis for the protest and the
relief sought. The Purchasing Agent shall issue a decision in writing within ten (10)
business days stating the reasons for the action taken. This decision shall be final unless
the Offeror appeals within ten (10) days of the written decision by invoking the
administrative procedures established by the Purchasing Agent.
D. The Administrative Appeals Procedure is posted on the Office of Purchasing website
https://www.nnva.gov/707/Vendor-Resources. This procedure shall be used for hearing
protests of a decision to award or an award, appeals from refusal to allow withdrawal of
bids, appeals from disqualification, appeals for debarment or suspension, or
determinations of non-responsibility and appeals from decision or disputes arising during
the performance of a contract.
7.4. Public Inspection of Records
All proceedings, records, contracts and other public records relating to procurement transactions
shall be open to the inspection of any citizen, or any interested person, firm or corporation, in
accordance with the Virginia Freedom of Information Act (§ 2.2-3700 et seq., Code of Virginia,
1950, as amended).
As indicated in the Code of the City of Newport News Section 2-557.2, any Offeror, upon
request, shall be afforded the opportunity to inspect proposal records within a reasonable time
after the evaluation and negotiations of proposals are completed but prior to award, except in the
event that the Purchasing Agent decides not to accept any of the proposals and to reopen the
contract. Otherwise, proposal records shall be open to public inspection only after award of the
contract.
Any inspection of procurement transaction records shall be subject to reasonable restrictions to
ensure the security and integrity of the records.
Interested parties may contact the Contract Officer to request a time to review proposal records
during the normal business hours of the City. The City reserves the right to facilitate public
inspection of records through electronic means to the extent possible.
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