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RFP #26-1342-1403 Drone as First Responder Program
2. Submission Requirements and Evaluation
2.1. Proposal Submission
Proposal shall be submitted no later than Wednesday, August 27, 2025 at 11:30 pm. Proposals
shall be submitted via the City’s e-Procurement Portal, OpenGov Procurement.
All proposals (including all documents, schedules, reports, plans and other attachments) will not
be returned.
2.2. Price Proposal
Offerors shall provide the baseline annual cost of the Drone as First Responder Program for the
City in Section 7, Pricing Proposal of this Request for Proposals as well as detailed costs
associated with providing the required services along with any performance guarantees in the
Pricing Proposal Detail section of the Vendor Questionnaire.
2.3. Evaluation of Proposals
Proposals will be evaluated according to the established evaluation criteria identified herein. The
City will select two (2) or more Offeror proposals that are deemed to be fully qualified and best
suited to provide the required services contained in the Scope of Work. The City may initiate
discussions/interviews and may conduct negotiations with each of the selected Offerors. During
negotiations, proposals may be revised by the Offeror and the City may obtain best and final
offers. Once negotiations are completed, the City may again make a determination as to whether
the Offeror has the capability, integrity and reliability to provide the required services.
Only proposals from responsible Offerors that are seen as reasonably susceptible of being
selected for award, based on information contained in the proposal, will be evaluated by the City.
Should the City determine that only one Offeror is fully qualified or that one Offeror is clearly
more highly qualified than others, a contract may be negotiated and subsequently awarded to that
Offeror if the City finds that such a selection is in the best interest of the City.
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