This page was read by OCR. Text can misread numbers, dates or table columns. Check the PDF before quoting or interpreting it. Redacted areas remain redacted.
Instructions to Bidders for Contracts
Public and Indian Housing Programs
Table of Contents
Clause Page
1. Bid Preparation and Submission 1
2. Explanations and Interpretations to Prospective Bidders 1
3. Amendments to Invitations for Bids 1
4. Responsibility of Prospective Contractor 1
5. Late Submissions, Modifications, and Withdrawal of Bids 4
6. Bid Opening 2
7. Service of Protest 2
8. Contract Award 2
9. Bid Guarantee 3
10. Assurance of Completion 3
11. Preconsiruction Conference 3
12. Indian Preference Requirements 3
1. Bid Preparation and Submission
(@) Bidders are expected io examine the specifications, drawings,
all instructions, and, if applicable, the construction site (see also the
contract clause entitled Site Investigation and Conditions Afiect-
ing the Work of ihe General Conditions of the Contract for Construc-
tion). Failure to do so will be at the bidders’ risk.
(b) All bids must be submitied on the forms provided by the Public
Housing Agency/Indian Housing Authority (PHA/IHA). Bidders shall
furnish all the information required by the solicitation. Bids must be
signed and the bidder’s name typed or printed on the bid sheet and
each continuation sheet which requires the entry of information by
the bidder. Erasures or other changes must be initialed by the person
signing the bid. Bids signed by an agent shall be accompanied by
evidence of that agent’s authority. (Bidders should retain a copy of
their bid for their records.)
(c) Bidders must submit as part of their bid a completed form HUD-
5369-A, "Represeniations, Certifications, and Other Statements of
Bidders.”
(d) All bid documents shall be sealed in an envelope which shall be
clearly marked with the words “Bid Documents,” the Invitation for
Bids (IFB) number, any project or other identifying number, the
bidder's name, and the date and time for receipt of bids.
(e) Ifthis solicitation requires bidding on all items, failure to do so will
disqualify the bid. If bidding on all items is not required, bidders
should insert the words “No Bid” in the space provided for any item
on which no price is submitted.
(f) Untess expressly authorized elsewhere in this solicitation, alter-
nate bids will not be considered.
(g) Unless expressly authorized elsewhere in this solicitation, bids
submilted by telegraph or facsimile (fax) machines will not be
considered.
(fn) If the proposed contract is for a Mutual Help project (as de-
scribed in 24 CFR Part 905, Subpart &) that involves Mutual Help
coniributions of work, material, or equipment, supplemental informa-
tion regarding the bid advertisement is provided as an attachment to
this solicitation.
2. Explanations and Interpretations to Prospective
Bidders
(a) Any prospective bidder desiring an explanation or interpretation
of the solicitation, specifications, drawings, etc., must request it at
least 7 days before the scheduled time for bid opening. Requests
may be oral or written. Oral requests must be confirmed in writing.
The only oral clarifications that will be provided will be those clearly
related to solicitation procedures, i.e., not substantive technical
information. No other oral explanation or interpretation will be
provided. Any information given a prospective bidder concerning
this solicitation will be furnished promptly to all other prospective
bidders as a written amendment to the solicitation, if that information
is necessary in submitting bids, or if the lack of it would be prejudicial
to other prospective bidders.
(b) Any information obiained by, or provided to, a bidder other than
by formal amendment to the solicitation shall not constitute a change
to the solicitation.
3. Amendments to Invitations for Bids
(a) If this solicitation is amended, then all terms and conditions
which are not modified remain unchanged.
(b) Bidders shall acknowledge receipt of any amendment to this
solicitation (1) by signing and returning the amendment, (2) by
identifying the amendment number and date on the bid form, or (3)
by letter, telegram, or facsimile, if those methods are authorized in
the solicitation. The PHA/IHA must receive acknowledgemeni by the
time and at the place specified for receipt of bids. Bids which fail to
acknowledge the bidder's receipt of any amendmeni will result in ihe
rejection of the bid if the amendment(s) contained information which
substantively changed the PHA’s/IHA’s requirements.
{c) Ameéndrmenis will be on file in the offices of the PHA/IHA and the
Architect at least 7 days before bid opening.
4. Responsibility of Prospective Contractor
(a) The PHA/IHA will award contracts only ic responsible prospec-
tive contractors who have the ability to perform successfully under
the terms and conditions of the proposed contract. in determining
the responsibility of a bidder, the PHA/IHA will consider such matters
as the bidder's:
(1) Integrity;
(2) Compliance with public policy;
(3) Record of past performance; and
(4) Financial and technical resources (including construction
and technical equipmeni).
(b) Before a bid is considered for award, the bidder may be re-
quested by the PHA/IHA to submit a statement or other documenta-
tion regarding any of the items in paragraph (a) above. Failure by the
bidder to provide such additional information shall render the bidder
nonresponsible and ineligible for award.
Previous edition is obsoleie
Page 1 of 4
Torm HUD-5369 (10/2002)Jump to an indexed page (88 of 88)