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A. Any notice, instruction, request or demand required to be given or made to the Contractor hereunder shall
be deemed to be duly and properly given or made if delivered or mailed, postage pre-paid, to the
Contractor.
B. Any notice, request, information, or documents required to be given or delivered hereunder by the
Contractor to NNRHA or to any of its representatives, unless stated otherwise in this Contract, shall be
signed or approved in writing by the Contractor, and shall be sufficiently given or delivered if mailed,
certified or registered, postage prepaid to:
Newport News Redevelopment & Housing Authority
Division of Purchasing
227 —27" Street
Newport News, VA 23607
ATTN: Procurement Officer
Or to such representative or address as may be designated in writing to the Contractor.
OBLIGATION OF BIDDER/OFFEROR: By submitting a bid/offer, the bidder/offeror agrees that they
have satisfied themselves, from their own investigation of the conditions to be met, and fully understands
their obligation. The Contractor will not make any claim for, or have right to cancellation or relief from the
contract because of any misunderstanding or lack of information.
QRDERING: Any supplies and services to be furnished under this contract may be ordered by issuance of
delivery orders by the individuals or activities designated in the solicitation. Such orders may be issued from the
date of award through the expiration or termination of this contract. All task orders are subject to the terms and
conditions of this contract. In the event of conflict between a task order and this contract, the contract shall
prevail.
PAYMENT: The prime Contractor is to submit invoices for services rendered directly to P.O. Box 797,
Newport News, VA 23607. Ail invoices shall refer to the contract and/or purchase order number; social
security (for individual Contractors) on the federal employer identification number (for proprictorships,
partnerships, and corporations). Any payment terms requiring payment in less than 30 days will be regarded
as requiring payment 30 days after invoice or acceptance, whichever occurs last. However, this shall not
affect discounts for payment in less than 30 days. All goods and services provided under this
contract/purchase order, which will be paid for with public funds, shall be billed by the Contractor at the
contract prices, to include, itemization of charges. Contract will be performance based and fees will not be
paid until the service or supplies, as defined in the response to these contract documents have been provided
and accepted in the manner specified.
The following shall be deemed to be the date of payment after receipt of invoice: the date of postmark in all
cases where payment is made by mail, or the date of offset when offset proceedings have been instituted as
authorized under the Virginia Debt Collection Act.
A. Unreasonable Charges
Upon determining that invoiced charges are not reasonable, the NNRHA shall promptly notify the
Contractor, in writing, as to those charges which it considers unreasonable, and the basis for the
determination. In such cases, Contractors should be put on notice that final payment in full is
contingent on a determination of reasonableness with respect to all invoiced charges. Charges,
which appear to be unreasonable, will be researched and challenged, and that portion of the
invoice held in abeyance until a settlement can be reached. A Contractor may not institute legal
action unless a settlement cannot be reached within thirty days of notification. The provisions
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