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Contract administration practices
Vendor selection and documentation
Change order approvals
Payment authorization procedures
Contract monitoring controls
E. Grants Management
Cost allocation methodologies
Grant drawdown procedures
Financial reporting practices
Supporting documentation requirements
Reimbursement requests
Monitoring processes
Compliance controls
F. Organizational and Staffing Review
Finance department organizational structure
Staffing assignments and workload distribution
Cross-training practices
Financial oversight responsibilities
Alignment of duties, authority, and accountability
G. Technology and Systems Assessment
Review financial systems and related applications used for general ledger accounting, budgeting,
procurement, payroll, reporting, and document management. The assessment
should identify opportunities for automation, process improvement, data integrity, and operational
efficiencies.
The Authority reserves the right to modify, expand, or reduce the scope during contract
negotiations.
H. Special Areas of Interest
NNRHA is particularly interested in recommendations regarding:
Affiliated entity oversight and reporting]
Grant reimbursement and drawdown processes}
Development accounting and project controls!
Debt management and loan compliance!
Procurement controls]
Internal control strengtheningl
Financial reporting improvements,
Staff capacity and organizational design]
Process automation and efficiency opportunities
This engagement should result in a practical implementation roadmap that provides both
immediate corrective actions and longer-term strategic recommendations to strengthen NNRHA's
overall financial management framework.
I, Deliverables
Phase I - Initial Assessment
e Risk assessment summary
¢ — Identification of key review areas
® Project work plan and requested document list
Phase I - Draft Report
e =Executive summary
Financial Operations, IC & RA Review Initial:
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