This page was read by OCR. Text can misread numbers, dates or table columns. Check the PDF before quoting or interpreting it. Redacted areas remain redacted.
40.
to the terms and conditions of this contract. In the event of conflict between a task order and this
contract, the contract shall prevail.
PAYMENT: The prime Contractor is to submit invoices for services rendered directly to P.O. Box
797, Newport News, VA 23607. All invoices shall refer to the contract and/or purchase order
number; social security (for individual Contractors) on the federal employer identification number
(for proprietorships, partnerships, and corporations). Any payment terms requiring payment in less
than 30 days will be regarded as requiring payment 30 days after invoice or acceptance, whichever
occurs last. However, this shall not affect discounts for payment in less than 30 days. All goods and
services provided under this contract/purchase order, which will be paid for with public funds, shall
be billed by the Contractor at the contract prices, to include, itemization of charges. Contract will be
performance based and fees will not be paid until the service or supplies, as defined in the response to
these contract documents have been provided and accepted in the manner specified.
The following shall be deemed to be the date of payment after receipt of invoice: the date of postmark
in all cases where payment is made by mail, or the date of offset when offset proceedings have been
instituted as authorized under the Virginia Debt Collection Act.
A. Unreasonable Charges
Upon determining that invoiced charges are not reasonable, the NNRHA shall promptly notify the
Contractor, in writing, as to those charges which it considers unreasonable, and the basis for the
determination. In such cases, Contractors should be put on notice that final payment in full
is contingent on a determination of reasonableness with respect to all invoiced charges.
Charges, which appear to be unreasonable, will be researched and challenged, and that
portion of the invoice held in abeyance until a settlement can be reached. A Contractor
may not institute legal action unless a settlement cannot be reached within thirty days
of notification. The provisions of this section do not relieve NNRHA of its prompt
payment obligations with respect to those charges, which are not in dispute (Code of
Virginia § 2.2-4352).
B. Delays in Payment
NNRHA will make payment upon satisfactory completion, within thirty days. If work is not to
the satisfaction of the COTR, the COTR will contact the Contractor to remedy the situation.
Contractor will advise the COTR, in writing, of day and time task will be completed. If a new
schedule is approved by COTR, and if the task is not completed within that time frame, NNRHA
may proceed with default procedures. Reasons for not accepting Contractors work, and delaying
payments, may include but are not limited to:
1, Submitting invoice without final inspection approval by COTR.
2. Incorrect Invoice, (i.e.) not billing according to the purchase order or contract.
3. Creating safety hazards.
4, Contractor failing to communicate completion of work.
Financial Operations, IC & RA Review Initial:
RFP# FOICRAR-08-26 Page |24Jump to an indexed page (50 of 50)