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E. Questions:
Offerors must submit questions regarding this Request for Proposal in writing to the
Issuing Office at karlene.greenhow@nn.k12.va.us no later than 11:00AM EST, May
17, 2024. Necessary replies will be issued to all Offerors of record as addenda that
shall become part of the contract documents. Oral instructions do not form a part of
the Proposal documents. Offeror is responsible for checking the www.eVA.virginia.gov
web site or contacting the Issuing Office within 48 hours prior to Proposal closing to
secure any addenda issued for this RFP.
F. Changes or Modifications:
Changes or modifications to this Request for Proposals made prior to the date and time of
closing will be addressed by addenda from the Issuing Office. Offerors are to
acknowledge receipt of addenda in the space provided on the cover page of this
Request for Proposal. Oral communications are not a part of the Proposal documents.
This RFP and any addenda shall be incorporated, by reference, into any resulting
contract.
G. RFP Closing:
Offeror shall ensure its Proposal is time stamped by the Issuing Office no later than the
Closing Date and Time shown on the cover page of this Information for Proposal. Proposals
received after the specified date and time (time stamped 11:01 A.M. or later) will not be
considered and will be retained in the procurement file.
H. Proposal Submittal Requirements:
1. Each Proposal submission shall be submitted to the Issuing Office and shall include the
following documents:
a. The cover page of this Request for Proposal, which will contain:
1) Original signature of an agent authorized to bind the company;
2) Requested contact information;
3) Company FEI/TIN number; and,
4) Acknowledgment of any addenda on page one (1).
b. Completed and signed anti-collusion/nondiscrimination clauses on page 2;
c. Completed Attachment “A” Pricing Schedule
d. Completed Attachment “B” Certification of Compliance with Code of Virginia 22.1-
296.1
e. Completed Attachment "C” State Corporation Commission Form
f. Attachment “D” Required Documents
g. Copy of USDOT Certification
h. List of All Fleet vehicles to include: make, model, VIN#, and seating capacity.
2. Offerors are encouraged to submit their Proposals on recycled paper and to use double-sided
copying.
3. Proposals must be submitted utilizing the following requirements:
a. Offerors shall submit proposals in a sealed envelope or package and label the
envelope or package with the Request for Proposal's item number and the name
and address of the Offeror. Proposals received by e-mail telephone, telegraph,
facsimile, or any other means of electronic transfer shall not be accepted.
b. Submit one (1) original and five (5) paper copies plus one (1) electronic copy
(USB flash drive) of the proposal.
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