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I. PURPOSE
The purpose of this RFP is to solicit sealed proposals from fully licensed bus companies to
provide charter bus services to Newport News Public Schools (NNPS). It is Newport News
Public Schools’ intent to award the contract to multiple vendors. The number of contracts
awarded will depend on the number and quality of the proposal’s submissions received.
II. BACKGROUND
Newport News Public Schools (NNPS) educates approximately 28,000 students in 3 early
childhood centers, 24 elementary schools, 8 middle schools, 1 middle- high combination
school and 5 high schools. There are also programs available for at-risk students in addition to
special education programs. The school division has approximately 4,500 employees. A
listing of NNPS and their locations may be access via NNPS’s official web site at
http://sbo.nn.k12.va.us/schools.
III. STATEMENT OF NEEDS
The successful offeror shall provide all labor, materials, and equipment necessary to transport
various NNPS groups, programs and Athletic teams, including faculty, staff, and students to and
from destinations designated by the School Division. The majority of the services are required by
the Athletic Programs as well as other School Division groups needing charter bus services on an as
needed basis. It is the School Division’s intent to enter into a contract with one or more Contractors
capable of providing charter bus needs. In the instance the contracted vendor is unable to provide
the requested services, the School Division reserves the right to contract with another charter bus
provider. Whenever possible, all potential offerors are encouraged to subcontract any applicable
services by partnering with qualified contractors that have been certified SWaM business
through the Virginia Department of Small Business and Supplier Diversity (SBSD).
1) All offerors shall be primarily engaged in the Charter Bus Transportation Services business
and shall have been actively engaged in this field for a period of not less than 2 years.
2) Newport News Public Schools reserves the right to inspect the offeror's vehicles and facility,
including maintenance facilities, to perform such investigation as may be deemed necessary to
ensure that competent personnel and management will be utilized in the performance of the
contract.
3) Contract shall be awarded to responsible offeror(s) fully capable of performing the work.
Before the award of contract, any offeror may be required to show that they have the necessary
facilities, experience, ability, insurance, and financial resources to perform this work on time and
in a satisfactory manner.
a. Employees: The Contractor shall employ only competent and satisfactory personnel and shall
provide a sufficient number of employees to perform the required services efficiently and in a
manner satisfactory to the School Division. If an authorized representative of NNPS notifies the
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