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4) Drivers shall not smoke at any time while on the bus or while providing any other services
under this contract. Drivers may smoke when on authorized breaks outside of the bus and away
from children. All NNPS grounds are tobacco free. No smoking is allowed on any NNPS
grounds.
5) The Contractor shall be responsible for providing all other functions necessary for the safe,
reliable, and efficient operation of the vehicle service that are not specifically discussed herein.
6) Newport News Public Schools district has the right to revise or cancel trips due to snow
emergency or other weather conditions, within eight (8) hours’ notice prior to the first pick-up,
without financial penalty.
g. Emergency Contacts: Prior to the start of the contract, the Contractor shall provide the
emergency contacts available 24/7, to NNPS. In the event of a bus breakdown or other
emergency, the contacts on this list shall provide assistance, information, or guidance above and
beyond that provided by the driver.
h. Traffic Accidents: Written report of all accidents involving vehicles, clients, and staff shall be
transmitted/reported to the NNPS Transportation Department (verify if this is the appropriate
dept) within one (1) hour of the accident occurrence.
i. Contractor must use only their company-owned buses. No trips can be subcontracted to another
bus company or individual without prior written consent of NNPS. Contractor shall be solely
responsible to ensure that the subcontractor and the subcontractor’s employees are compliant
with all the terms and conditions identified herein. In addition, Contractor is fully responsible for
the actions of, and services provided by the subcontractor and the subcontractor’s employees. In
the instance subcontractors provide the requested services, the School Division will issue
payment to the contracted/prime vendor. The contracted/prime vendor is responsible for payment
to its subcontractors.
j. Bus(es) shall arrive at the designated NNPS department point no later than 45 minutes prior to
the departure for a planned event unless an alternate arrival time has been approved. Drivers
must reference pickup location from sent trip itinerary to arrive at the appropriate location.
k. During periods of inclement weather, NNPS reserves the right to cancel, reschedule, or delay
the departure of any trip. In the event a trip is to be made on the original scheduled date but
rescheduled, the vendor and NNPS shall agree to when the bus will arrive at the NNPS
department location based on the new departure time.
l. Bus and driver shall be ready for immediate departure at the conclusion of each event in the
following manner:
- Bus shall be fully fueled and serviced prior to departure.
- Driver shall be rested, fed, and relieved.
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