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m. Driver(s) shall be on call for transportation while at the destination site. Driver’s location
shall always be made known to the Staff in charge of the traveling party.
n. All drivers shall be in good health and meet the physical requirements for commercial drivers
by the USDOT standards.
o. All buses shall be non-smoking.
p. Driver breaks must coincide with the scheduled stops within the trip itinerary.
q. Payments: Payment will be made after confirmation of completion of services and upon
receipt of an approved invoice by the Contractor on a Net 30 basis. If the invoice is under $2,500
and the Contractor agrees, payment may be made by credit card. It is the Division’s preference
that the awarded vendor have an online payment option to ensure timely payment.
r. Attachment A, Pricing Schedule, lists some of the recurring destinations and is designed to
give offerors a general idea of NNPS’ travel needs.
s. Final schedules will be submitted to the selected Contractor(s) as soon as all athletic contests
are contractually finalized by NNPS. Every effort shall be made by NNPS to provide schedules
to the Contractor(s) no later than 30 days prior to the first trip of each individual sport.
t. Complaints: The Contractor must respond to all complaints received and provide the division
the manner and resolution of the complaint within 24 hours of receipt of the complaint.
u. Federal, State and Local Laws: The Contractor agrees that it will comply with all federal,
state, and local rules, regulations and ordinances governing the provision of public motor
transportation services.
v. The Contractor shall be responsible for paying toll charges, parking fees, licenses, fees, taxes,
violation fines, fuel, and other operating costs incurred by the Contractor as a part of this
program.
w. NNPS will provide the Contractor with complete itineraries including schedules of
team/group functions at least 48 hours in advance of a required departure. In case of emergencies
when the 48- hour prior notification is not possible, the Contractor shall provide the required
services as soon as is reasonably possible.
x. NNPS will be responsible for supervision of passengers.
y. Delivery, Performance, Inspection and Acceptance: Delivery of charter bus services shall
be made directly to each school, group of schools, or Central Administration department
requesting the charter. Inspection and acceptance of charter bus services under this contract shall
be the responsibility of the school principal, director, or coordinator, or their designee. Routine
inspection of the contractor’s charter buses, facilities, and driver’s records may be made at any
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