This page uses extracted PDF text. Text can misread numbers, dates or table columns. Check the PDF before quoting or interpreting it. Redacted areas remain redacted.
DocuSign Envelope ID: D03C8C27-BC48-44C8-851D-368459E6CCB2
PURCHASE AGREEMENT
FOR
FLOCK FALCON CAMERAS, SOFTWARE AND LICENSING
October 30, 2021
THIS AGREEMENT is made effective _________________ by and between the City of Newport
News, Virginia, acting by and through the City Manager, hereinafter referred to as the "City," and Flock
Group, Inc. or its or their successors, executors, administrators and assignees, hereinafter referred to as
the "Contractor."
WHEREAS, the City desires to establish an Agreement with the Contractor to provide Automatic
License Plate Detection Software, Hardware and Licensing through Flock’s technology platform (the
“Flock Service”), and upon detection, the Flock Service creates images and recordings of suspect vehicles
(“Footage”) and can provide notifications to the City of Newport News.
THEREFORE, in consideration of the payments to be made by the City of Newport News, and other
good and valuable consideration, the parties covenant and agree as follows:
1. The Contractor shall provide the services in accordance with this Agreement, the Flock Group,
Inc. Services Agreement Order Form, the Government Agency Customer Agreement, the
attached Exhibits and the Purchase Order(s) issued in association with this Agreement.
2. Scope of Work. The Contractor shall provide the goods and/or services identified in this
Agreement as Exhibit A.
3. Term. Services shall commence on the date written above and shall continue for two years with
options to renew at the City’s sole discretion, for three (3) additional one-year periods.
4. Method of Ordering. The Contractor shall provide the goods or services requested upon receipt
of a Purchase Order or other method identified by the City.
5. Amendments/Modifications. The parties may amend this Agreement any time, in writing, by
mutual agreement. The City Manager or her designee may execute such amendments on behalf of
City.
6. Delivery of Goods/Services. The time of proposed delivery must be stated in definite terms.
Goods and Services shall be delivered after receipt of Purchase Order.
7. Invoicing. This Agreement number and any related Purchase Order numbers shall be included
on each invoice and packing slip. Failure to include this information will delay payment. Invoices
shall be sent to: Department of Finance, Accounts Payable, 2400 Washington Avenue, 6th Floor,
City Hall, and Newport News, VA 23607.
8. Payment. Payment will be authorized following receipt of a valid invoice which must include
the Purchase Order Number, Purchase Order Line Item Number(s), Agreement number (if
provided by the City) Description of Goods and Services, Unit Prices, Total Price). Invoices may
be submitted upon receipt of a Purchase Order.
a. Payment terms shall be “Net 30 Days".
b. The payment terms stated herein must appear on the Contractor’s invoice. Failure to comply
with this requirement may result in the invoice being returned to the Contractor for correction.
c. Late payment charges shall not exceed the allowable rate specified by the Commonwealth of
Virginia Prompt Payment Act. (1% per month).
d. If offered, a payment discount period shall be computed from the date of proper receipt of a
valid invoice, or from the date of acceptable receipt of the goods and/or services, whichever is
latest.
9. Availability of Funds. This Agreement shall be deemed in force only to the extent of
appropriations available to each department for the purchase of such goods and/or services. The
1Jump to an indexed page (26 of 26)