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Referral for Special Education Consideration
At the child study review meeting, if the Child Study Committee suspects that the child
has a disability and finds that a child needs formal assessments to determine the need for
special education services, follow the guidelines below:
1. Create and complete the Permission to Evaluate event in Exceed
This event contains two forms: Permission to Evaluate and the Prior Written
Notice (PWN). The PWN should indicate that the Child Study Committee
proposes to conduct an evaluation to consider the student’s need for special
education and related services. The Permission to Evaluate form will indicate all
the assessment components that will need to be completed as part of the initial
evaluation. Both forms will need to be signed by the parent. Once the forms are
signed, you may lock the event and proceed to assigning the assessment
components.
2. Assign the assessment components
Once the Permission to Evaluate event (above) is locked, an Initial Eligibility Meeting
event will be automatically generated in Exceed. Within this event, the identified
assessment components will need to be added and assigned in the Evaluations
section. All evaluations should be assigned to the school-based assessment team
members. Reassignments will be made as needed in central office for special cases.
3. Send referral packet to central office within 3 days
Complete referral packets (please refer to next page for required
documentation) must be sent to the Special Education Department in Central
office within 3 business days of the parent signing the permission form.
Special Circumstances
When a parent or other referring source asks for an evaluation due to a suspected
disability prior to a Child Study Committee meeting:
• A Child Study Committee meeting must be convened as soon as possible and
no later than 10 days.
o If the Child Study Committee agrees that an evaluation is
appropriate, follow the referral steps above. A Child Study Action
Plan should be developed for implementation during the evaluation
period.
o If the Child Study Committee does not agree that an evaluation is
appropriate, it should continue with the development of a Child
Study Action Plan and provide a Prior Written Notice indicating that
an evaluation is being denied and outlining the reasoning behind this
proposed action.
For additional information regarding navigating Exceed, please refer to the Exceed manual and/or
help desk: Exceed.Help@nn.k12.va.us (757) 283-7850 ext.10421
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