This page uses extracted PDF text. Text can misread numbers, dates or table columns. Check the PDF before quoting or interpreting it. Redacted areas remain redacted.
Newport News Police Department
ADMINISTRATIVE MANUAL
ADM-165 – ADMINISTRATIVE REPORTS
Amends/Supersedes: ADM-165 (03/18/2024) Date of Issue: 06/29/2026
I. GENERAL
The Newport News Police Department maintains a schedule of administrative reports necessary for planning
and management. Individual policies and procedures mandate the majority of reports. This policy provides
an overview of required administrative reports.
II. POLICY
A. All division commanders/managers will ensure all administrative reports are completed and distributed
to the appropriate personnel as scheduled. All reports, except those generated for each incident, daily or
weekly, will be copied to the department’s accreditation manager when submitted unless the
accreditation manager advises otherwise. [11.4.1(e)]
B. Extensions may be granted by the applicable executive command staff member when needed. Extensions
for reports and activities associated with accreditation standards require accreditation manager
notification.
C. The schedule (Administrative Reporting Table) is maintained as part of this written directive and
schedule for annual review, coordinated by the Planning & Research Office.
III. PROCEDURE
A. The Administrative Reporting Table briefly describes each report and identifies the unit or position
responsible for creating the report or generating the activity. Commanders may delegate some reporting
requirements to those under their supervision; however, the commander is ultimately responsible for
ensuring the report/activities completion and compliance with the associated policy and accreditation
standard requirements.
B. Each report/activity has a specified completion timeframe. Requests for extension are submitted to the
appropriate assistant chief of police and copied to the accreditation manager. When granting an
extension, the assistant chief must ensure that the extension does not jeopardize the agency's compliance
with applicable accreditation standards.
C. The distribution method of each report (as identified in the Administrative Reporting Table) depends on
the specific report. Those generated within a reporting system (RMS, Axon Standards, etc.) will be
submitted through that system’s established workflow. Otherwise, the individual holding the position
specified in the distribution column of Table 1 may specify the preferred submission method.
IV. ADMINISTRATIVE & REPORTING TABLE
ADM-165- 1 of 8 – 06/29/2026Jump to an indexed page (8 of 8)