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BUDGET
Travel reports shall be filed with the City Clerk within fifteen (15) days after a member’s return from travel. In
addition, travel shall not be authorized unless and until outstanding travel reports, if any, have been completed
and submitted.34
Costs Requiring Approval of Council as a Body
Funds may be expended for any other lawful purpose when approved by a majority vote of City Council,
including, without limitation:
1. Charitable donations authorized by state statute;
2. Contractual services related to the business of City Council (for example: consulting services for a City
Council initiative);
3. Travel costs for a Council member or their staff for attendance at official functions outside the United States,
and other travel costs, including any policy exceptions, which otherwise would require approval by the
City Manager under the City’s travel policy
4. To request the use of contingency funds to support an event or organization, the requesting Council
member should provide all required forms and supporting documents to the City Attorney to verify
eligibility. Once eligibility and support is confirmed, the request is then presented during a Work Session
meeting, with a vote held at the following Work Session requiring majority approval. Once approved,
the Mayor’s Office verifies and processes the request, forwarding it to the City Clerk and Budget Director,
who finalize payment and notify the Mayor’s Office upon completion.
Prohibited Expenditures
The following expenditures of City funds are PROHIBITED and are UNAUTHORIZED as to every individual
member of Council and each member of their staff:
No City funds shall be used to obtain, purchase, or pay for any of the following—whether the purchase or payment
is made or obtained by means of a City-issued credit card (p-card), expense reimbursement request, City-issued
check, cash or cash equivalent (gift card) or otherwise:
1. Alcoholic beverages and tobacco products and paraphernalia
2. Personal entertainment not related to business such as movie rentals, premium cable fees, gym access
fees, spa services, personal sight-seeing or shopping, night clubs, bowling, or similar recreational activities
3. Personal clothing, toiletries, medicines, reading materials, barber or salon services, or other personal
items or services
4. Passports and other identification required to travel
5. Money orders, traveler’s checks, ATM or banking service fees, except reasonable foreign transaction
fees when on international travel
34
City Code Sec. 2-30
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