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CITY COUNCIL STRUCTURE
AND FUNCTIONS
While it is inappropriate for any Council member to instruct a City employee, it is entirely appropriate to inquire
since information is the basis for understanding and action. Information that would be difficult or time-consuming
to produce, however, or that relates to a current or future agenda item should be formally requested of the City
Manager, preferably during a City Council meeting, rather than requested of an individual staff member. Council
members’ requests generally fall into one of the following categories:
1. Requests for information readily available
2. Follow-up for a constituent relative to a municipal problem or question
3. Requests for information not readily available and requiring significant staff time and research effort
4. Initiation of a new priority or program
Normally, items 1 and 2 can be handled directly between the Council member and the City staff. Items 3 and 4
should be requested of the City Manager. If a Council member is not satisfied with the information received, he
or she should approach the City Manager who will work to improve the flow of information to and from key staff
members.
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