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Exhibit A
PENINSULA AIRPORT COMMISSION
ELECTRONIC PARTICIPATION POLICY
(Situations Other Than a Declared State of Emergency)
It is the policy of the Peninsula Airport Commission (the “Commission”) that individual
members of the Commission’s Board of Commissioners (the “Board”), and/or any committees or
subcommittees thereof, may, with the approval of a quorum that is physically assembled,
participate in meetings of the governing body by electronic communications means as permitted
by Virginia Code § 2.2-3708.3.
A Board member who seeks to participate electronically must notify the Board that:
1.
The member is unable to attend the meeting due to a temporary or permanent
disability or other medical condition that prevents the member’s physical attendance (medical
condition or disability need not be identified);
2.
A medical condition of a member of the member's family requires the member to
provide care that prevents the member's physical attendance or the member is a caregiver who
must provide care for a person with a disability at the time the public meeting is being held thereby
preventing the member's physical attendance; or
3.
The member is unable to attend the meeting due to a personal matter, and the
member identifies with specificity the nature of the personal matter. However, the member may
not use remote participation due to personal matters more than two meetings per calendar year or
25 percent of the meetings held per calendar year rounded up to the next whole number, whichever
is greater.
Individual participation from a remote location shall be approved unless such participation
would violate this policy or the provisions of the Virginia Freedom of Information Act. If a
member’s participation from a remote location is challenged, then the Board shall vote whether to
allow such participation. If the Board votes to disapprove of the member’s participation because
such participation would violate this policy, such disapproval shall be recorded in the minutes with
specificity.
If a participation by a member through electronic communication means is approved by a
vote of the quorum that is physically assembled, the minutes will record the remote location from
which the member participated. (The remote location need not be open to the public.) However, if
three or more members are gathered at the same remote location, then such remote location shall
be open to the public.
If participation is approved pursuant to subdivision 1 or 2, the Board shall also include in
its minutes the fact that the member participated through electronic communication means due to
a (i) temporary or permanent disability or other medical condition that prevented the member's
physical attendance or (ii) family member's medical condition that required the member to provide
care for such family member, thereby preventing the member's physical attendance. If participation
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