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Minutes of a Meeting of the
Newport News Redevelopment and Housing Authority
The Board of
Commissioners of the
Newport News
Redevelopment and
Housing Authority
Authorizing Revised
Utility Allowances for
Public Housing and the
Section 8 HCV Program
and Amendment to the
5 Year-Plan
The Board of
Commissioners of the
Newport News
Redevelopment and
Housing Authority
Authorizing Charge Off
of Tenants’ Accounts
Receivable
The Board of
Commissioners of the
Newport News.
Redevelopment and
Housing Authority
Approving the Central
Office Cost Center and
Public Housing
December 16, 2025
Commissioner Bell made a motion to approve the resolution. Commissioner Knight
seconded the motion which passed with a unanimous vote. The resolution is attached
to and made a part of these minutes.
The Board was provided with copies of a resolution authorizing revised
utility allowances for Public Housing and the HCV Program and the
amendment to the 5-Year Plan. The Authority contracted with
Management Resource Group, Inc. to review and update utility
allowances for the Housing Choice Voucher (HCV) Program and for each
NNRHA Public Housing community. This study establishes, by community
and unit size, an estimate of reasonable utilities consumption levels by an
energy conserving household of modest circumstances. HUD regulations
require a revision of allowances for a utility category rate change by 10%
or more since the last review. The utility that changed by 10% or more was
electricity.
Ms. Shaw recommended NNRHA adopt the rate schedules to better reflect
actual utility costs to the Authority and to NNRHA public housing and
Housing Choice Voucher clients.
A proposed utility allowance schedule was attached for each public
housing complex and for the Housing Choice Voucher Program. Utility
allowances for the HCV Program include single family units, mobile
homes, duplexes/townhouses and garden/high-rise apartments.
Ms. Shaw recommends approval of the resolution authorizing the new
schedules be approved and to become effective on January 1,2026.
Commissioner Bell made a motion to approve the resolution. Commissioner
Black seconded ihe motion which passed with a unanimous vote. The
resolution is attached to and made a part of these minutes.
The Board was provided with copies of a resolution authorizing charge off of
tenants’ accounts receivable. The list of proposed charge-offs of Tenants’ Accounts
Receivable was attached for review and approval. There are 63 accounts
recommended for charge-off action with a total dollar value $80,402.09 for the period
of May 1, 2025 — September 30, 2025. The average amount per vacated account is
$1,276.22. Recoveries from previously charged-off accounts total $26,771.10,
primarily through the tax setoff program. Additional recoveries also occur when former
tenants move to other communities either within or outside NNRHA communities and
repay outstanding balances. After recoveries, the net loss for the year is $53,630.99,
which represents 2.6% of anticipated rental revenue. For comparison, the Authority
budgeted 2% of net rental revenue for collection losses.
Historically, charge-off amounts have been higher. In 2022, total charge-offs were
$216,329.88, and in 2023, they were $189,901.65. When combining the October
charge-offs with the proposed charge-offs for May through September 2025, the total
is just over $100,000. As illustrated in the charts presented, the total charge-off
amount for 2025 is slightly lower, and overall, NNRHA is seeing a downward trend in
average charge-off amounts.
Ms. Shaw recommends the adoption of the resolution authorizing the charge-off in
the total amount of $80,402.09 for the five-month period ending September 30, 2025.
Commissioner Bell made a motion to approve the resolution. Commissioner Knight
seconded the motion which passed with a unanimous vote. The resolution is attached
to and made a part of these minutes.
The Board was provided with copies of a resolution for the Central Office Cost Center
and Public Housing Operating Budget for Calendar Year 2026 and authorizing the
Chairperson to sign HUD Form 52574. Attached for your review and approval are the
public housing budgets and Central Office Cost Center (COCC) budget. The budgets
are based on an estimated 98.78% of our eligible subsidy from HUD, consistent with
the proration available to the Authority for 2025.Jump to an indexed page (43 of 43)