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IV. SPECIAL INSTRUCTIONS TO THE OFFEROR
A. Definitions:
Issuing Office:
Wherever used in this Request for Proposal, Issuing Office will be:
Shannon Bailey, VCCO, VCO
Director of Procurement
Newport News Public Schools
12465 Warwick Boulevard
Newport News, VA 23606-3041
Phone: (757) 591-4560
Fax: (757) 591-4593
Email: shannon.bailey1@nn.k12.va.us
NNPS Contract Administrator:
Wherever used in this Request for Proposal and for purposes of any notices under this contract, the NNPS
Contract Administrator will be:
JoAnn Armstrong, Benefits Supervisor
Newport News Public Schools
Newport News, VA 23606-3041
Phone: (757) 881-5061
Email: joann.armstrong@nn.k12.va.us
B. Contact with NNPS Staff, Representatives, and/or Agents:
Direct contact with NNPS staff, representatives, and/or agents other than Purchasing Department staff on
the subject of this RFP or any subject related to this RFP is expressly prohibited except with the prior
knowledge and permission of the Purchasing Agent.
C. Preproposal Conference (Non-mandatory):
A Pre-Proposal conference will be held on Zoom, on September 17, 2024 at 11:00 a.m. EST to answer
any questions regarding this RFP. Any changes determined necessary as a result of this conference or any
other source that may affect the responses to the Proposal will be formally addressed by the Issuing Office
via addenda. Attending this conference is not mandatory but is advisable.
Join Zoom Meeting:
https://nn-k12-va-us.zoom.us/j/85301027501?pwd=Gk9708b2iZmmhXoLGzOqrQagrZQ7nm.1
Meeting ID: 853 0102 7501
Passcode: 954886
D. Offerors of Record:
Offerors receiving a copy of this RFP from a source other than the Issuing Office via www.eva.virginia.gov
must contact the Issuing Office and provide Offeror’s name, address, contact person, telephone and fax
number, and the RFP Item Number.
E. Questions:
Offerors must submit questions regarding the Request for Proposal in writing to the Issuing Office at
shannon.bailey1@nn.k12.va.us no later than 3:00 PM EST, September 19, 2024. Necessary replies will be
issued to all Offerors of record as addenda that shall become part of the contract documents. Oral
instructions do not form a part of the Proposal documents. Offeror is responsible for checking the
www.eva.virginia.gov web site, NNPS Purchasing webpage, or contacting the Issuing Office within 48
hours prior to Proposal closing to secure any addenda issued for this RFP.
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