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Newport News Police Department
1) Allow the employee to remove any personal items from the vehicle.
2) Provide oversight of the employee's removal of personal items from the vehicle.
3) Completely inventory the vehicle's contents.
4) Turn the vehicle over to the fleet coordinator for safekeeping by the following City working
day. If, at the end of thirty (30) days, the employee has not been authorized to return to duty,
the vehicle may be returned to the fleet's pool for reassignment.
d. Any retrieved equipment remaining after the other equipment provisions of this section are met
shall be turned over by the supervisor to the respective precinct/division commander (or
designee) for safekeeping. The precinct/division commander will maintain custody of the items
until the employee is authorized to return to duty or terminates employment with the
Department.
E. Notification to the City Attorney
1. The IAD commander shall notify the City Attorney of all investigations that may result in a civil action
against the employee or the City of Newport News. Such investigations shall include but are not
limited to violation of civil rights, 42 USC § 1983 claims (such as the use of excessive force, false
arrests), officer-involved firearms discharge, in-custody deaths, and complaints by a subordinate
police employee against a superior.
2. Upon notification of a complaint of this nature, the appropriate departmental personnel will review
the case with the City Attorney’s Office.
3. The City Attorney’s Office will advise and counsel the investigator(s) throughout the investigation.
All records and results are considered the attorney’s work product and, therefore, confidential.
F. Access to Department Facilities
1. Any employee who has been dismissed or placed on administrative leave for disciplinary or fitness
for duty reasons will not enter any police department facility unless a member of the IAD or designee
accompanies them.
2. Unless IAD provides written permission, employees who enter or attempt to enter police department
facilities may be subject to prosecution for trespassing and/or other applicable administrative or
criminal charges.
X. Confidentiality of Investigations [26.2.2]
A. The progress of IAD investigations and all supporting materials are considered confidential information.
This confidentiality serves the need to protect both the employee accused and the complainant.
B. The Chief of Police, or designee, is the only person empowered to release for public consumption the
details of an administrative investigation. Such releases shall be guided by city policies relating to
personnel issues and applicable laws. [82.1.1(c)]
C. This confidentiality rule in no way precludes reporting to the public statistical information on the
processing of all complaints and administrative investigations received and processed by the IAD.
XI. IAD Storage and Purging [26.1.8; 26.2.2; 82.3.5]
A. All completed investigative files are stored in IAD. These files are available for review by command staff
(captain and above) and appropriate supervisory personnel. The IAD will document, maintain and purge
records in compliance with the Virginia Public Records Act (§42.1-76 of the Code of Virginia, et seq.) and
the records retention and disposition schedules and procedures established by the Library of Virginia
and as recommended by the City Attorney’s Office. [82.1.3; 82.2.2(b)]
B. To review their own internal affairs file, employees must submit a written request to the IAD commander
with an explanation of why they want to review their file. If the review is approved, the employee will
make an appointment with the IAD commander.
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