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III. PROCEDURES FOR ALTERNATIVE RESPONSE MEASURES
Offenses reported through alternative response measures (see ADM-420 Alternative Responses)
must be evaluated when the report is received to determine if an officer needs to respond to the
scene for an investigation. An officer will be dispatched to the scene if:
A. Physical evidence must be collected.
B. There is an immediate need to interview witnesses. [42.2.1(d)]
C. Other investigative actions are necessary that cannot be handled by phone.
D. The complainant insists on an officer responding to the scene instead of filing the report over
the phone.
NOTE: Before an officer is dispatched to the scene, the Communications Division shall
notify the on-duty supervisor. It is at the supervisor’s discretion whether an officer
will be dispatched to the location to take a report. The on-duty supervisor may
contact the complainant and suggest the Records Unit handle the incident.
E. When a complainant calls the Communications Division and requests officer response to collect
physical evidence associated with an online report (“NNPDOnline”) that has not been reviewed
by Records (ADM-420 Alternative Responses) and imported into RMS:
1. The officer will obtain the temporary number generated by the online reporting system
from the citizen.
2. The officer will enter the online temporary number as a note on the P&E Inventory
Control sheet (NNPS Form #8; “P&E Sheet”, OPS-485 Property & Evidence);
3. The officer emails the Records supervisor distribution group and P&E distribution group
the numbers from both the P&E Sheet and the temporary number assigned by the online
reporting system, prompting a review of the online report by Records personnel;
4. The reviewing Records Tecnician will respond to the officer and other message recipients
with the IBR number from RMS.
5. The officer will complete a supplement to the IBR to document the evidence collection.
6. P&E or Forensics personnel will link the P&E sheet number and latent print envelope to
the IBR number (depending on print location).
F. The complainant will be given the case number assigned to their report. If an IBR is taken by
telephone, the report taker will mail the brochure (electronically or through the post office),
noting the time and date of this action in the “narrative” section of the report. [55.2.3(c)]
IV. SCHOOL-RELATED INCIDENTS & JUVENILE RECORDS
A. Pursuant to Virginia Code §22.1-279.3:1, law enforcement agencies must report all school-
related incidents to the school division’s superintendent and all principals. The IBR report will be
completed to satisfy state reporting requirements. School-related incidents are defined in §22.1-
279.3:1.
B. IBR Reporting Procedures
All personnel who complete an IBR report, whether in person or over the telephone, must
determine if the incident is school-related within §22.1-279.3:1. If the incident is determined
to be school-related, the following IBR steps will be taken:
1. Place a “Y” in the “student-related” field to indicate a school-related incident (or an “N,”
if the incident is not school-related);
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