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c. CLOS (Closed/Cleared) – A case can be closed/cleared in one of three ways: 1)
offender(s) has been arrested (cleared by arrest/cleared by arrest by another agency);
2) the offense was determined to be false or baseless (unfounded); or, 3) offender(s)
is known and solvability factors exist, but extenuating circumstances necessitate
clearing the report exceptionally, and all of the following criteria exist:
1) The investigation has established the identity of the offender(s);
2) There is enough information to support charge(s), arrest(s), and court prosecution;
3) The name, address, sex, ethnicity, race, age or age range, residential status, and
exact location of the offender(s) is known if the offender(s) were to be taken into
custody; and
4) The Police Department is unable to charge, arrest and prosecute the offender(s)
due to:
a) A – death of offender;
b) B – prosecution declined;
c) C – extradition denied;
d) D – victim refused to cooperate (in the prosecution);
e) E – juvenile/no custody;
f) O – in custody other jurisdiction.
d. EXH (Closed/Leads Exhausted) – The case lacks solvability factors, and all leads
have been exhausted.
e. PEND (Pending Warrant) – An arrest warrant for the offender is on file, but the
offender(s) cannot be located at a given time.
G. Supplemental Report Requirements
1. Supplemental reports are used to:
a. Record the actions and observations of backup officers and other responders.
b. Document follow-up investigative actions taken after the initial IBR has been
approved.
c. Modify the case status.
d. Modify the intial report (i.e.,change or update an involved person, change the status
of property, etc.)
2. Forensic Services Unit personnel who respond to and process crime scenes will ensure all
activities and findings are documented in RMS, through supplemental entries or by
attaching written reports and notes.
H. Supervisory Review of IBRs & Supplements
a. Supervisors will review all reports, ensuring the originator makes all necessary
corrections, and correct codes are assigned to each offense. If corrections are needed,
the supervisor will return the report to the orignator for corrections. [82.2.1(e)]
2. After approval of the report by a supervisor, OnCall RMS will forward the report to the
IBR Quality Control team for review. If corrections are needed, the team will return the
report to the approving supervisor for follow up. [82.2.4]
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