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added in the event remarks.
D. The officer dispatched to the scene or who has a criminal offense brought to their attention
will conduct the initial investigation and complete the IBR. [42.1.4; 82.2.1(a); 82.2.2(c)]
NOTE: Officers will provide the IBR number and the suspect’s name, if known, to the
complainant. No other personal information regarding the suspect or case will be
provided. If the magistrate needs information to issue a warrant, the magistrate may
pull it directly from the IBR on the RMS.
E. Employees must submit their IBRs for review and make any necessary corrections before the
end of their shift. Before going off-duty, employees are expected to verify that all submitted
reports have been reviewed and approved by a supervisor. Supervisors should ensure reports
are submitted and reviewed throughout a shift so employees are not unnecessarily held over
beyond their scheduled shift.
1. Employees will notify their supervisor when a report is ready for review. If their
supervisor is not available, they will notify the on-duty supervisor for their precinct.
2. During their watch, patrol supervisors are expected to review any initial IBRs completed
by any employee working in a patrol capacity in that supervisor's area. This includes
reports completed while officers are working secondary employment.
3. If an investigator takes an initial IBR for a new complaint stemming from a follow-up
investigation, the investigative supervisor is responsible for approving the report.
F. IBR Requirements
1. IBR requirements are available in the Virginia IBR User Manual.
2. When completing an IBR, mandatory fields are highlighted. Beyond basic incident
information, offense information, persons, property, and vehicle information will be
added when appropriate for the complaint. [82.2.1(c)]
3. The RMS system utilizes a master-name index for those individuals associated with cases
as suspects, victims, witnesses, or reporting persons. When entering an individual into an
IBR, the officer should first verify whether the person already has a name record in RMS.
If the individual is already included in the master name index, officers will not create a
duplicate name entry. [82.3.1]
4. Completed investigative forms (i.e., Miranda waiver, line-up documentation, etc.) should
be uploaded into RMS and attached to the IBR whenever possible. Photographs taken by
patrol and copies of other documents relevant to the investigation and entered into
evidence should be attached in RMS, particularly if quickly accessing the items will
assist the Commonwealth Attorney's Office with reviewing the case.
NOTE: Department policies and standard operating procedures may require forms for
specific investigative actions. If forms and other documents cannot be
attached to the IBR in RMS, they must be maintained in the hard copy version
of the case file.
5. When submitting a report, officers will recommend a case status based on the following
guidelines:
a. ACTI (Further Investigation) – Solvability factors (see OPS-492 Criminal
Investigations) are present. The case will be assigned to a detective or patrol officer
for further investigation by the appropriate unit supervisor. Those cases assigned to a
precinct will be forwarded to the Precinct Investigations supervisor for assignment.
b. INAC (Inactive) – The case lacks solvability factors and will be filed pending further
information or facts.
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