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a. Verify the received equipment against the purchase order or requisition;
b. Assign the item an asset number and affix an asset number sticker to the item (except as
otherwise provided for in Section II.E.);
c. Obtain specific information regarding the asset's intended location and personnel to whom the
item is to be assigned;
2. The inventory custodian for the receiving area shall be responsible for the asset's receipt and
issuance and updating that area's asset database.
3. P-Card holders who purchase and take direct possession of an asset shall:
a. Annotate the purchase on their P-Card log sheet;
b. Provide all identifiable information pertaining to the asset to their area's inventory custodian,
who shall:
1) Ensure the asset is logged into the area's database;
2) Notify the Department鈥檚 asset manager to update the Department's master inventory.
4. Large asset items that need to be delivered directly to or assembled at the area location shall be
reported to the asset manager by the area's commander within ten days of receipt for an asset
number to be assigned and/or affixed.
B. Surplus Inventory
1. Commanders requesting items from surplus inventory shall forward a written request to the
Logistics Division. Upon approval by the Logistics Division manager and subject to availability,
the requested asset(s) will be transferred from surplus inventory to the requesting area's inventory.
2. In instances where an asset listed on an area's asset inventory is returned as surplus inventory, its
transfer to inventory storage shall be coordinated by the Logistics Division upon approval of a
written request.
C. Transferred Assets
1. When an asset is transferred from one unit, division, or bureau to another, the commander
relinquishing the item(s) shall:
a. Complete NNPD Form #242 Property Transfer/Disposal acknowledging a transfer;
b. Retain a copy of the completed form for two years;
c. Forward the original form to the receiving area's commander;
d. Forward a copy of the form to the Fiscal Services Unit.
2. Upon receipt of the transferred asset, the receiving area's commander shall:
a. Sign and date the NNPD Form #242 acknowledging receipt of the item;
b. Forward the original form to the Logistics Division.
3. Upon receipt of the completed form, the Logistics Division shall ensure the Department's master
inventory is updated.
D. Lost or Stolen Assets
1. When an asset is known to be lost or stolen, the area's commander will complete an NNPD Form
#242 for the item, attaching it to any related documentation (i.e., memorandum or IBR Report)
and forwarding it through their chain of command to the Executive Staff. The form shall include:
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