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E. Asset Manager – A position within the Logistics Division, whose duties include maintaining accurate
records on all assets owned by the department, including the computer update of inventories, issuance
of equipment asset numbers, and oversight of the receipt and disposal of assets.
F. Inventory Custodian – The member designated by each precinct/division commander who conducts
or is responsible for conducting the inventory, as designated.
G. Pilferable Items - Department assets are those items not meeting the replacement value or exception
guidelines above, which may be vulnerable to theft due to their ready resale potential. This may include
but is not limited to office machines, photographic equipment/supplies, camcorders, chairs, computers,
printers, cameras, and voice recorders.
III. REVIEW/INSPECTION OF DEPARTMENT ASSETS [17.5.1]
A. Periodic Review
Division/precinct commanders will ensure the accuracy of their command's property inventory
quarterly to ensure that all assets are accurately accounted for through the division/unit supervisor and
the designated inventory custodian.
B. Annual Inventory
1. Each area's commander shall designate an inventory custodian to complete inventory, maintain
control of that area's assets, and designate a replacement immediately following a transfer or
reassignment.
2. The designated inventory custodian will conduct an annual inventory of assets during the last
month of each fiscal year: [17.5.1]
a. Establishing the accuracy of the most recent asset property printout supplied by the Logistics
Division, checking and reconciling each asset with the assigned asset number.
b. Upon completion of the inventory, the inventory custodian will sign and date the inventory
printout and attach a memorandum outlining any pertinent information or discrepancies found
during the inventory to include:
1) Asset number and description of any items listed but not located;
2) Asset number, description, and location of any item that displays an asset number sticker
but is not listed on the printout;
3) Description and location of any items fitting the asset description that is found during
inventory but that are not listed on the printout and do not display an asset number sticker;
4) The date on which the inventory was begun and completed;
5) The names, computer numbers, and assignment of any employees conducting, or assisting
with, the inventory;
6) Any additional information which the inventory custodians feel is pertinent.
NOTE: The inventory will not be deemed to be completed until all the items listed above are
addressed for each inventory printout. Printouts will not be combined.
3. The completed inventory report shall be forwarded through the inventory custodian's chain of
command to the Department’s asset manager no later than 15 calendar days from the initial request
that the inventory be completed.
4. Any questions regarding the annual inventory of Department assets will be directed to the asset
manager.
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