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Newport News Police Department - Administrative Manual
ADM-515 - DEPARTMENT ASSET INVENTORY AND CONTROL
Amends/Supersedes: ADM-515 (10/23/2012) Date of Issue: 02/07/2022
I. GENERAL
A. Department assets, as defined herein, shall be assigned an asset number. Employees shall not remove
the inventory sticker from any article of inventoried equipment without the approval of their
bureau/precinct/division commander or the Department’s asset manager. Assets designated by the City
Finance Department as capital/fixed assets will be documented and inventoried per the Capital Assets
(Fixed Assets) Policy.
B. Issued Newport News Police Department equipment will only be used to fulfill the requirements of
their duty position (See also: ADM-520 Issuance and Wearing Uniforms and Equipment, Section
I.C.).
C. A system for the inventory of assets shall be established and maintained by the Logistics Division
Manager.
D. Command staff are responsible for ensuring that all assets used by their command are accurately,
thoroughly inventoried, and maintained as outlined in this policy.
1. Commanders are responsible for overseeing any periodic inventory as set out herein, ensuring
accuracy, completeness, and timeliness, and reporting any asset discrepancies or misuse as set out
herein.
2. Employee failure to properly use and maintain City equipment will be dealt with as set out in the
City Personnel Administrative Manual, Section 1000 Standards of Conduct.
II. DEFINITIONS
A. Area - The physical area of the Department where the asset is assigned to, i.e., precincts, bureaus,
divisions, units, sections, or personnel.
B. Asset Number – A control number assigned to each asset, affixed with a label provided by the asset
manager, permanently marked on items, as needed. Specific equipment bearing a manufacturer
stamped serial number may be assigned an asset number but may not have the number affixed (i.e.,
computers, cameras, radios, undercover equipment, etc.). The Department’s asset manager will
determine asset numbers, assignments, and exceptions.
C. Assets - nonexpendable equipment with a replacement value of $500 or more that is not reasonably
expected to be expended or destroyed in normal service and pilferable items. The following are
exceptions:
1. Equipment obtained through grant funding;
2. Individual uniforms and equipment as outlined in ADM-520 Issuance and Wearing of Uniforms
and Equipment; and
3. Any additional equipment as designated by the Chief of Police.
D. Designated Supervisor – A selected staff inspection supervisor who has been designated by the
Assistant Chief of Administrative Services.
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