This page was read by OCR. Text can misread numbers, dates or table columns. Check the PDF before quoting or interpreting it. Redacted areas remain redacted.
Clerk of the Circuit Court
Seventh Judicial Cirenit
‘ 2500 Washington Avenuc— 1" floor
Newport News, VA 23607-4307
” The Honorable Angela F. Reason, Clerk
Stacy C. White, Chief Deputy _
Bernadette Price, Asst. Chief Deputy
November 24, 2025
VIA E-MAIL: stephanie.serbia@apa,virginia.gov
‘Staci A. Henshaw
Auditor of Public Accounts (APA)
101 North 14 Street, 8" Floor
Richmond, VA 23219
RE: Newport News Circuit Court
Audit Report for the period of April 1, 2024 - June 30, 2025
Dear Ms. Henshaw,
I am in receipt of the final draft version of the audit report dated October 10, 2025, and
received via e-thail on November 17, 2025. Accordingly, we have corrected all errors thus
resulting in $0 loss to the Commonwealth, Newport News, or any defendant. My response to your
internal control finding report and the corrective actions implemented include but are not limited
to the following:
¥
'
Properly Assess and Bill Court Costs: . ;
While the collection of court cost and fines is indicated as a repeat finding, it is important
to note that the margin of error continues to substantially decrease from the prior year(s). In
addition, while the audit report includes cases that concluded in'2025 many of the aforementioned
cases commenced years prior to; some predating 2020 and as such court costs wére already entered.
* Nonetheless, as a part of my corrective action plan, I have updated internal procedures to include
but not limited to the re-review of all costs previously. entered. In addition, I have updated internal
procedures to continue in the completion of cost sheets however, the bookkeeper will review and
enter the associated costs and top management will complete a subsequent review theieafter. All
other internal Processes will continue to be followed.
I continue to be committed to ensuring that all staff is enrolled in training courses as needed
and routinely; to include the assessment of court costs and fines. In my review of the benefit of
training, I have’ found in-person trainings to be more impactful and effective. Accordingly
additional funding is needed in this area to’ensure that all deputy clerks have the opportunity td
attend i in-person training opportunities.
. Main Office: (757) 926-8561, | Fax: (757) 926-8531
* General Email Inquiries: ccourt@nnva.gov } Probate; probate@nnva.gov.| Land Records: landrecords@nnva, gov
Committed t6 ExcellenceJump to an indexed page (30 of 30)