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City of Newport News Sectio111405
Personnel Administrative Manual Effective July 1, 2023
For example, if the M&IE rate allows a $59 total reimbursement, and lunch was
provided on a travel departure or return day, the total allowable reimbursement for
that day would be $33.00.
First & Last First & Last
Day of DayM&IE
Standard Rate
Travel (75% when lunch
of rate) provided
Breakfast $ 13.00 $9.75 $ 9.75
Lunch $ 15.00 $11.25 $ 0.00
Dinner $ 26.00 $19.50 $19.50
Incidental
$ 5.00 $3.75 $ 3.75
Expenses
M&IETotal $ 59.00 $44.25 $ 33.00
5. If the total amount paid for meals, including delivery costs and reasonable tips, during a
trip exceeds the total meal allowance allotted based on the per diem rate, a traveler may
submit all meal receipts from the trip with the Final Travel Expense report for review.
Directors or their designee may authorize meal reimbursements up to 50% over the
applicable per diem guideline with the original, itemized receipts. Meal reimbursements
above 50% over the applicable per diem guideline are not permitted.
6. Registration at a banquet is considered an appropriate expense for an individual when
traveler is attending the function on behalf of the City. Cost of the banquet is not subject to
the meal allowance limitation as mentioned above.
7. Expenditures for incidentals, including tips and fees for luggage-handling, laundry,
cleaning and other non-meal services, shall be limited to the amount allowed under the
GSA Rate Table. Reimbursements for incidentals above the applicable per diem guideline
are not permitted.
F. OTHER EXPENSES
1. Reasonable business-related copying, postage, telephone, fax or internet connection
charges related to the business of the City may be paid or reimbursed.
G. PERSONAL TRAVEL
1. If travel is extended before or after the meeting or conference for personal convenience, the
traveler must pay any additional expense related to the extended travel out of pocket.
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