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City of Newport News Section 1405
Personnel Administrative Manual Effective July 1, 2023
VIII. PAYMENT METHOD
A All purchases must comply with all City Purchasing guidelines and policies, including the
City's P-Card Policy and Procedure.
B. The use of P-Cards is encouraged for authorized travel expenses including lodging,
transportation, or other justifiable business-related travel expenses. City employees that do
not have a P-Card but are going on travel can request a Temporary Travel P-Card in
accordance with the P-Card Policy and Procedure.
C. P-card may NOT be used for meals while on travel, unless travel has been unexpectedly
extended or for emergency reasons. If the P-Card is used for meals due to unexpected extended
travel or emergencies, the traveler is expected to remain within the per diem guidelines of this
Policy. In no case may a P-card be used for meals and incidentals for which a per diem was
provided.
D. The City's P-Card may be used for non-travel local meeting and training expenses, including
non-travel business and employee meals, in accordance with Section VI.
E. The City of Newport News generally does not pay Virginia Sales and Use tax within the
Commonwealth of Virginia. The City is not exempt from Sales and Use Tax or other
local/ state taxes for hotel rooms, car rental, air travel or most meals; however, catered meals
for City sponsored functions/ events may be tax exempt. See the City's P-Card Policy and
Procedure for additional information.
Supersedes/Amends: 1405, 2/1/2023
Approved:
City Manager �
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