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City of Newport News Section 1405
Personnel Administrative Manual Effective July 1, 2023
infrequently to employees in connection with employee appreciation events or to
recognize performance, achievement, length of service, or for similar reasons. Cash and
cash equivalent prizes or awards, including gift certificates, may only be purchased and
provided to employees with advance approval from the Department Director and Finance
Department.
E. OTHER EXPENSES
1. Meeting materials, service and supplies, as well as reasonable charges for copying,
postage, telephone, fax or internet connection related to the business of the City are
reimbursable with appropriate justification and itemized receipts.
F. INELIGIBLE EXPENSES
1. In no case shall ineligible expenses, as provided in Section VII, be paid or reimbursed.
VII. INELIGIBLE EXPENSES
A. Personal expenses including but not limited to the following are not permitted:
1. Alcoholic beverages and tobacco products
2. Personal entertainment not related to business such as movie rentals, premium cable fees,
gym access fees, spa services, personal sight-seeing or shopping, night clubs, bowling,
golfing or similar recreational activities
3. Personal clothing, toiletries, medicines, reading materials, barber or salon services or other
personal items or services
4. Passports and other identification required to travel
5. Money orders, travelers checks, ATM or banking service fees, except reasonable foreign
transaction fees when on international travel
6. Non-business telephone call charges and personal postage
7. Childcare, eldercare, babysitting, or pet care costs
8. Personal vehicle repairs or towing, parking or moving violation fines, bail, or legal fees
9. Loss of funds or loss/ damage to personal belongings
10. Donations
11. Medical expenses (Human Resources will need to be contacted if a work related injury
occurs while on travel.)
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