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ADMINISTRATIVE SERVICES
Invitation for Bid (IFB)
The Invitation for Bids for alterations to Ashe Manor and Pinecroft are due to close on April 21,
2026. The optional site visit was held on April 8, 2026.
Section 3
There has been an ongoing review of all Section 3 processes and procedures to ensure the agency
maintains accurate, complete and compliant documentation.
Tablet Services
The Administrative Services Department continues to evaluate and optimize our data plans and
mobile devices while exploring cost-saving opportunities and advancing the transition to a paperless
environment. For example:
Transitioning to a paperless process by utilizing tablets for board meeting minutes and notes offers
both operational and financial benefits. Currently, board packets are distributed in advance via
email, making the continued use of printed folders redundant. By equipping board members with
tablets at an estimated cost of $20 per month, the organization can streamline access to materials,
allow for real-time notetaking, and improve overall meeting efficiency. Tablets also provide a
centralized and organized platform for document storage, reducing the risk of misplaced or
incomplete information while enhancing accessibility and convenience for board members.
In addition to improving efficiency, moving away from paper folders results in measurable cost
savings and supports environmentally responsible practices. The current process incurs recurring
expenses related to courier services (including staff time), paper, printing supplies such as ink,
folders, and envelopes. These materials are often discarded after meetings, contributing to
unnecessary waste. By adopting a digital approach, the organization can significantly reduce these
ongoing costs while minimizing its environmental footprint. Overall, investing in tablets is a cost-
effective solution that promotes sustainability, reduces administrative burden, and aligns with
modern business practices.
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