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employee with the Employee Termination Clearance Form (NNPD Form #261) and
review the out processing procedures with the employee.
NOTE: The employee is encouraged to give as much advance notice as possible in
order to ensure that there is adequate time to complete all the steps on
NNPD Form #261.
b. The employee shall carry the checklist to each person or area where clothing and
equipment is being returned and have the person accepting the returned item sign the
appropriate area of the form.
c. Upon completion of the return process, the employee shall deliver the completed
Form #261 to the Payroll & FMLA Office.
2. Uniforms and Equipment (Logistics Division)
a. All clothing and equipment initially issued through the Logistics Division shall be
returned to that unit.
1) Uniforms shall be clean, and returned folded neatly. Clothing will be returned
with the accessories (e.g., detachable linings, collars, etc.) attached.
2) The duty belt and other equipment shall be returned clean and with all individual
components (e.g., holster, handcuff case, etc.) removed and returned in a
paper/plastic bag.
b. The employee will turn in any Department-issued body camera (to include any issued
accessories) to the Body-worn Camera Office, or designee.
3. Vehicles and Portable Radios (Fleet Coordinator)
a. If the employee was issued a portable radio, pager or other similar communication
device not listed, they shall return those items to the Fleet Office.
b. Issued vehicles will be returned as set out in ADM-550 Police Vehicle Maintenance
and Repair.
4. Weapons (Training Division)
The employee will turn in all issued weapons, including firearms, ammunition,
magazines, and any other issued lethal or non-lethal weapon(s) to the armorer.
5. Computer Equipment and Cellular Phones (Planning & Technology Division)
The employee shall contact the Planning & Technology Division to discuss the return of
issued computer equipment and cellular phones (e.g., tablets, docking station, cables,
etc.). All equipment will be returned as directed.
C. Failure to Return Issued Equipment
Any employee terminating their employment who fails to return all issued clothing and/or
equipment may be subject to legal action in order to obtain either the items in question or
monetary reimbursement.
D. Damaged or Lost Equipment
Lost or damaged equipment (i.e., beyond normal wear and tear) must be paid for by the
employee. Payment must be in the form of a check or money order made payable to the “City
of Newport News”.
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