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Newport News Police Department - Administrative Manual
ADM-525 – OUT PROCESSING AND EXTENDED LEAVE
REACTIVATION PROCEDURE
Amends/Supersedes: (03/12/2018) Date of Issue: 08/13/2021
I. OUT PROCESSING PROCEDURE [17.5.2]
NOTE: This policy generally applies to individuals who resign, retire or are dismissed from the
agency. Section II of this document relates to those employees who are absent from the
agency on extended leave of 90 days or more. However, portions of Section I shall
apply to those individuals as well.
A. General
1. It shall be the responsibility of the employee’s immediate supervisor to ensure that the
employee turns in all equipment and clothing to the appropriate person(s) within 72 hours
prior to the employee’s separation date from the agency.
2. Dismissal or Administrative Leave for Disciplinary Reasons
a. In circumstances of dismissal, the employee is ultimately responsible and accountable
for returning all issued equipment and clothing.
b. Upon an employee being placed on administrative leave for disciplinary or fitness for
duty reasons, the relieving supervisor will be responsible for securing the employee's
equipment/clothing, as set out in ADM-270 Administrative and Internal
Investigations.
c. In no instance will an employee who has been dismissed or placed on administrative
leave for disciplinary or fitness for duty reasons come onto any Police Department
facility unless accompanied by a member of the Internal Affairs Division, or
designee.
d. Unless prior written permission has been secured through the Internal Affairs
Division, employees found in violation of paragraph c. above may be subject to
prosecution for trespassing, and/or other applicable administrative or criminal
charges.
3. On the employee’s last day of employment, the bureau commander will verify that all
issued equipment has been returned to the appropriate agency representatives.
4. When an officer separates from the department, their lieutenant will review all
outstanding warrants obtained by the officer and confer with the Commonwealth
Attorney’s office on cases to ensure they are prosecutable. When conducting the review,
the circumstances surrounding the officer’s separation (i.e. dismissal, administrative
investigation at the time of separation, etc.) should be taken into consideration.
B. Return of Issued Equipment [22.2.8(d)]
1. Initial Procedure
a. The employee separating from the Newport News Police Department will make an
appointment to meet with Logistics Division personnel, who shall provide the
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