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EXECUTIVE SUMMARY
The Office of Children鈥檚 Services has completed an audit of the City Newport News Children鈥檚
Services Act (CSA) program. Newport News CSA program provided services and/or funding to
352 at-risk youth and families in fiscal year (FY) 2018. The audit included a review and evaluation
of management oversight, operational, and fiscal practices. Based upon established statewide
CSA performance measures reported as of FY 2017, significant achievements for the City of
Newport News CSA program included:
e Approximately ninety-two (92%) of youth are in a family鈥攂ased placement which, is 10.5%
above the statewide average and exceeds the established state target by 6.5%.
漏 Approximately fifty-two (52%) of youth served received community-based services out of all
the youth served in Newport News, which exceeds the statewide target by 2%.
However, there are additional opportunities to effect quality improvement in the CSA program.
The audit concluded that there were deficiencies in compliance and internal controls particularly
in reference to governance and fiscal activities. Conditions were identified that could adversely
affect the effective and efficient use of resources and compliance with statutory requirements. The
following significant issues were identified:
e Expenditure reimbursements were requested and processed for payment of services where the
requirements for compliance with State and local CSA policies and procedures were not met.
In two (2) cases Child and Adolescent Needs and Strengths Assessment (CANS) was not
completed resulting in questioned cost. CANS assessments are required initially, annually, and
upon discharge when CSA services and funding are no longer needed.
e Internal controls established by CSA statutes were not effectively implemented by the CPMT
in order to safeguard against conflicts of interest and separation of duties pertaining to the
referral of services and approval of access to CSA pool funds by eligible youth and their
families. Statement of Economic Interest (SOEI) forms were not completed by non-public
serving members of FAPT as required per the Code of Virginia (COV) 搂 2.2-5207.
The Office of Children鈥檚 Services appreciates the cooperation and assistance provided on behalf
of the CPMT and other CSA staff. Formal responses from the CPMT to the reported audit
observations are included in the body of the full report.
ephanie S. Bacote, CIGA Cle, E. Larkin, 鈥渆s
Program Audit Manager Program AuditorJump to an indexed page (9 of 9)