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3. Prior to the selected employee beginning work in the temporary/ad hoc position, the
appointing commander, will prepare a memorandum that announces the assignment of the
selected employee to the position. The memorandum will specify the job location, work
hours, title, functions and expected duration. It will also provide a contact name and
telephone number for the position supervisor, and reporting date. This memorandum will
be forwarded to the selected officer, with a copy to all personnel. [11.5.1(d)]
D. Administrative Records
1. The division commander for a temporary position will:
a. Forward the documents and memorandum of interest for any temporary position's
completed selection process to the Training Section.
b. Develop a report detailing the employee's service in the temporary position during the
position's term.
1) The completed report will be forwarded to the Training Section for the employee's
training record; and
2) Copies of the report will be forwarded to the employee's immediate supervisor for
the officer's career development file, and to the applicable Bureau Commander.
c. All documents will be retained according to the record and disposition schedules of the
Records Management and Imaging Services Division of the Library of Virginia.
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