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Newport News Police Department - Administrative Manual
ADM-310 - PERSONNEL LISTING
Amends/Supersedes: ADM-310 (09/11/2017) Date of Issue: 01/03/2022
I. GENERAL
A. The Newport News Police Department requires all personnel to maintain their current
information on file with the Department, including their name, residential address, telephone
number, and an emergency contact name and number.
B. Information Availability
A personnel listing is maintained as part of the employee module in the Records Management
System (RMS) to provide information during emergencies (i.e., critical incident or emergency
call-back) and other official uses.
1. The full employee module in RMS, allowing access to edit employee information, is
maintained by:
a. Designated administrative technicians in precincts and divisions;
b. RMS administrators; and
c. The Planning & Technology Administrator;
2. A read-only version of the employee module is available to all Department employees via
RMS.
II. PROCEDURE
A. Upon employment, all personnel will complete the Employee/Volunteer Information Form
(NNPD Form #281), including their full name, residential address (a post office box number
will not be accepted), and telephone number. This information is entered into the employee
module during onboarding.
B. Changes in Information or Status
1. Employees must notify the Department of any changes to names, addresses, residences, or
phone numbers by submitting the Change of Status form (NNPD Form #77). The completed
form will be emailed to the distribution group noted on the form, including sergeants,
lieutenants, command staff, designated senior administrative assistants, and Financial
Management Division personnel.
2. Employees will submit the change of status form within three (3) working days of the
change.
C. Information Change Entry
1. Personnel information changes are entered into the Computer Aided Dispatch System
(CADS) by the CADS administrator.
2. Designated administrative technicians in each precinct/division will update the information
in RMS, except in the case of name changes, which will be processed departmentally by the
Planning & Technology and Financial Management Divisions.
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