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d. The Records Unit Commander will maintain a Freedom of Information/Subpoena
Log Sheet (NNPD Form # 72) of all requests listing the date received, date
completed, date mailed or delivered, and the Bureau/Precinct/Division it was
assigned to.
e. The Records Unit Commander will determine if the request should be sent to the
City or Commonwealth’s Attorney’s Office for review.
f. Personnel who receive a FOIA or subpoena duces tecum request will forward it to
the Records Unit Commander that same day.
B. Guidelines for the release of information from the Analytical Services Unit:
1. The Analytical Services Unit is responsible for the compilation and dissemination of the
following: [82.3.5]
a. Arrests
b. Calls/dispatches for service
c. Criminal arrest warrants
d. Motor vehicle accidents
e. Offenses
f. Parking tickets
g. Summonses
h. Other statistical information
NOTE: Under law, the Police Department is not required to produce any documents not
currently in existence.
2. The request for information may be made in writing, in person, by telephone or electronic
mail. The person making the request shall include his/her name and address. A telephone
and fax number may be requested, but the requestor is not required to provide this
information.
3. The request must be specific, outlining in detail the type of information requested.
4. The response letter will disclose the establishment of fees. The fees to be charged include
the actual cost of personnel time, including salary of the employee collecting the
information, and fees to cover consumables (i.e., ink, paper, copying). These fees must
be paid at the time the information is received.
a. The Analytical Services Supervisor or designee, will forward the finished product
to the Records Unit Commander for collection of fees and release of information.
b. The production fee will be waived for governmental agencies, crime watch groups,
law enforcement agencies and others as directed by the Chief of Police or his
designee.
5. Analytical Services Unit personnel shall be responsible for ensuring that requesters are
made aware of the guidelines and related fees at the time a request is made.
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