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NOTE: Those persons (other than criminal justice personnel) seeking to obtain Class 1
- 6 felony and/or Class 1 - 2 misdemeanor criminal history record information
must make the request to the Department of State Police by submitting a
Criminal History Name Search Request Form (State Form SP-167).
b. Incident Reports: As set forth in §2.2-3706 Commonwealth of Virginia, criminal
incident information relating to felony offenses is available upon request:
1) Criminal incident information released as the result of a disclosure request
shall include: a general description of the reported criminal activity; the date
and general location of the crime; the identity of the investigating officer; and
a general description of any injuries suffered, or property damaged or stolen.
NOTE: A verbal response satisfies the requirements regarding the request for
Criminal incident information relating to felony offenses, if it is agreed to
by both the requestor and the Police Department.
2) Criminal incident reports released to victims of crimes, their insurance
companies and their attorneys will only contain the victim’s personal
information (name, address, date of birth, etc.) date, time and location of
offense, offense information, property information and suspect descriptors
(M.O.). Information regarding the suspect (name, address, date of birth, etc.),
witness and narrative information shall be deleted prior to dissemination. Only
the victim of a crime is entitled to a copy of the incident report at no charge.
c. Traffic Accident Reports: Traffic accident reports may be disseminated to all
parties involved in an accident, insurance companies representing the victims, and
attorneys representing the parties involved. DMV, VCIN or NCIC and other
computer related or generated record checks will be released exclusively to law
enforcement personnel for criminal justice purposes only.
d. Photographs: Only photographs depicting traffic accidents will be released. No
photographs depicting deceased individuals shall be released. Accident
photographs can be released to parties involved in the accident, their insurance
companies and their attorneys.
2. An administrative fee as outlined in §32-4 of the Newport News City Code will be
charged for copies of the documents or photographs defined in Section IV. A. 1. a-d of
this policy.
3. The Records Unit will handle any Freedom of Information Act (FOIA) or subpoena duces
tecum requests in the following manner: [82.1.1(c)]
a. All FOIA and subpoena duces tecum requests will be directed to the Records Unit
Commander for review.
b. If necessary, the request will be sent to another Precinct/Division for completion.
c. If assigned to another Precinct/Division, the respective Precinct/Division
Commander will ensure that all requested paperwork is returned within the time
specified to the Records Unit Commander.
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