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Newport News Police Department - Operational Manual
OPS-530 - EMERGENCY NOTIFICATIONS AND MESSAGES
Amends/Supersedes: OPS-530 (10/01/2007) Date of Issue: 02/06/2023
I. PROCEDURES
A. Notifications [55.2.6]
1. To ensure proper notification to the next of kin, it is the responsibility of all police employees to
provide the department with updated emergency contact information.
a. Employees should utilize the self-service application of Munis, accessible through the Time
and Leave system, to update information and respond to system prompts to review their
existing information.
b. The employee module of the records management system (RMS) stores emergency contact
information. To update this information employee will complete and submit NNPD Form 77
Change of Status.
NOTE: Employees must update Munis and RMS separately. Information updated in one
system does not automatically update in the other.
c. Employees are encouraged to provide their supervisor with their current emergency contact
information.
2. Incidents Involving Serious On-Duty Injury or Illness of Police Personnel
a. The investigating officer will notify their immediate supervisor and advise them of the
circumstances, the employee鈥檚 condition, and the hospital to which the employee was
transported. [81.2.4(f)]
b. The immediate supervisor will respond to the scene or hospital, determine the seriousness of
the injury or illness, and inform the next level of supervision in the chain of command, if
necessary.
c. Next-of-kin notification
1) The involved employee may make the notification if they are able and choose to do so.
2) A supervisor will contact the involved employee鈥檚 family to advise them of the incident
and the post-incident procedures if the employee cannot make the notification or requests
the supervisor to notify them. If the family member lives out of state or the supervisor
cannot travel to their residence, the designated supervisor shall contact the law
enforcement agency in that jurisdiction and arrange for personal notification to be made,
as well as transportation, if needed. [22.2.4]
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