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Newport News Police Department
b. Evidence collected from another jurisdiction’s stolen vehicle recovered in Newport News will be
transferred to the authorized law enforcement member from the original jurisdiction of the
vehicle theft. The evidence record will be marked as being transferred to another agency.
11. Various types and sizes of packaging materials (e.g., envelopes, bags, anti-static bags, static shielding,
tubes, and boxes) are maintained by the P&E Unit at the P&E facility and remote storage locations. The
appropriate size and type of packaging for the turned-in item shall be used.
NOTE: A standard 6x9 or 9x12 envelope shall be used whenever possible.
B. P & E Sheet (NNPD Form #8) [82.2.1(b,c,d,e); 84.1.1(c)]
The submitting employee will:
1. Segregate property to be returned to the owner on a separate P&E sheet for each owner if the
information is known.
2. List property with more than one property classification listing (under “Property Status” at the top
of the form) on one P&E sheet.
a. List what is to be done with items of different classifications in the “Remarks” section or property
description field.
b. Separate packaging by classification item is required.
c. Complete the entire form. If information is unknown, enter “UNK” in the box.
d. Place the IBR report number in the space provided on the P&E sheet. [83.2.1(a)]
3. Distribution of the P&E Sheet
a. Submit the top copy of the P&E sheet to the P&E Unit with the property or evidence.
b. The submitter retains the bottom copy for their records.
4. The submitter will:
a. Check all describable property through NCIC/VCIN and the Department’s stolen property files.
b. Document how the checks were made and the results of the checks in the “Remarks” section, P&E
sheet.
5. P&E sheet numbers:
a. Will be recorded on the IBR. Additional inventory numbers will be recorded in the IBR “Remarks”
field.
b. Use the sheet’s pre-printed number when using more than one P&E sheet for a case due to
multiple evidence items. The pre-printed number will not be crossed out or altered by officers or
detectives. The IBR will connect the different P&E sheet numbers to the case.
6. P&E sheets are maintained in the temporary P&E evidence storage rooms at the P&E facility and
remote storage locations.
7. Employees will not remove P&E sheets from these locations unless their use is imminent.
8. For property or evidence submitted for processing by the Forensic Services Unit or testing by the
State Crime Laboratory, the submitting employee shall note the information under “Property Status”
on the P&E sheet and forward a copy to the P&E Unit so the system can be updated.
NOTE: Each item must be packaged separately in Departmental provided packaging.
C. Locations and Methods of Storage of Property & Evidence [84.1.2; 84.1.3]
1. Once properly packaged, tagged, and labeled, the submitting employee shall place the property and
evidence with the completed P&E sheet into a temporary P&E evidence storage locker. If, at
headquarters during the normal P&E business hours, the employee will turn over all property and
evidence (except for drugs and digital/video images as set forth herein) directly to a P&E technician.
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