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Newport News Police Department
4) Requests for digital photos from outside law enforcement agencies, private attorneys,
insurance companies, citizens, etc., will be handled as FOIA requests through Records.
3. Digital video recordings of crime scenes, execution of search warrants, and audio recordings of interviews
are evidence. They shall be submitted to the P&E Unit following policy (still photographs, except as noted,
may be kept in the case folder).
a. Audio and digital video recordings will be documented on the P&E sheet with the date; time,
recording location; case number, and the name and ID# of the person conducting the recording.
DVDs and other recording mediums will be packaged in a suitably sized envelope marked with
the P&E number and identifying case information.
b. Video recordings from the body-worn camera equipment will be handled per ADM-570 Body-
Worn Cameras.
1) The original footage will be maintained in Evidence.com. The security and access to the body-
worn camera files are monitored and controlled by the body-worn camera system
administrator. [41.3.8 (b)]
2) Any created DVD used for evidence purposes will be handled as set out for digital video
recordings.
G. Release and Disposition of Property [84.1.1(g)]
1. The following are required for the temporary release and/or final disposition of items from P&E Unit
custody:
a. The P&E technician will scan the “reason for the release” bar code, the bar code of the officer
taking the item(s), and the bar code of each item being released.
b. The receiving employee will electronically sign for the property or evidence, signifying receipt of the
item(s) and acceptance of responsibility for its return to P&E. [84.1.3]
c. The final disposition of evidence will be made upon certification from the recovering employee
or the lead investigator that the items are no longer needed as evidence in a criminal case. [84.1.7]
d. If the Court confiscates the released evidence, the receiving employee must notify the P&E Unit
on the same day. NNPD Form #178 Release of Evidence to Court form is completed by the
appropriate court must list designated items and be signed by the clerk of the respective court.
The original copy is to be returned to the P&E Unit.
e. If the department no longer employs the employee responsible for the evidence, the supervisor
of the unit responsible for and/or familiar with that type of evidence is authorized to determine
a final disposition of the evidence if it is no longer needed for criminal prosecution (i.e., drug
evidence would be referred to a Special Investigations Division supervisor). If the unit supervisor
does not respond with a determination within fourteen (14) days of the request, the Support
Services Division commander, or designee will evaluate the circumstances and make the
determination.
2. Only P&E technicians make final dispositions on items from P&E Unit custody.
a. Employees who sign items out of the P&E Unit must return the item before 1630 hours on the
same day unless prior arrangements are made with the P&E Unit sergeant or designee.
b. Employees may not return items to their owners unless authorization is received from the P&E
Unit sergeant in advance. In those instances:
1) A supervisor will accompany the employee to return the item(s) as a witness, or a body worn
camera is utilized to document the transaction.
2) A copy of the associated P&E sheet or a computer-generated receipt will be given to the
employee to have the owner sign for the property on the back of the sheet or the receipt as
directed by P&E personnel. [84.1.1(b); 84.1.7]
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